Office Administrator​/Receptionist

Job Details

Job Location:

Charlotte, NC 28273

The Administrative Assistant/Receptionist serves as the public face of the company while providing critical day-to-day clerical support. This multi-tasking role requires excellent communication skills, a high level of organization, and the ability to balance client-facing duties with behind-the-scenes administrative tasks.

• Warmly greet visitors, determine the nature of their business, and notify the appropriate staff members.
• Operate a multi-line phone system, answer questions, screen and direct calls, and take accurate messages.
• Ensure the reception area, waiting rooms, and conference rooms remain clean, tidy, and professional.
• Maintain organized filing systems (digital and physical).
• Assist with processing customer orders.
• Enter data into company software, spreadsheets, and tracking tools.
• Support scheduling for installs, service calls, and deliveries.
• Prepare and distribute internal communications, documents and emails.
• Assist with inventory tracking, order confirmations, and vendor communications.
• Provide administrative support to management.
• Handle incoming and outgoing mail, office supplies, shipping labels, etc.
• Maintain a clean and organized office environment.
• Perform other duties as assigned to support daily operations.

• High school diploma or equivalent
• Administrative experience
• Strong computer skills, including Microsoft Office.
• Strong attention to detail and accuracy.
• Reliable, punctual, and able to work both independently and as part of a team.
• Excellent communication and customer service skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to sit or stand for extended periods.
• Light lifting (up to 20lbs) occasionally for office supplies or paperwork.

• 401(k) employer match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off