Property Management Assistant

Job Details

Job Location:

Corporate Office
- Charlotte, NC 28202

Position Type:
Full Time

Salary Range: $55,000.00 - $60,000.00 Salary

Job Shift: First Shift

Job Category:
Admin
- Clerical

At Childress Klein, we're reimagining the world of real estate. Together, we collaborate with our clients, investors, and the communities we serve to create cutting-edge environments that foster connection, intelligence, and prosperity. We're acutely aware of the impact our developments have on cities, which is why we're committed to giving back through charitable initiatives and implementing sustainable solutions that empower both our clients and communities to be more resourceful, resilient, and regenerative.

When you join our team, you're embraced by a culture that values dedication, effective communication, and inclusivity. We go the extra mile to invest in our employees' growth, offering a multitude of personal and professional development opportunities. This isn't just a job— it's the start of a flourishing career. It's no wonder we were honored with the title of being one of Charlotte's Best Places to Work in 2022!

The Property Management Assistant will provide direct on-site administrative and operational support of the 301 S. College Center Office Building and Structured Parking Garage located at 301 S. College ("301

CSC"). This role will also provide cross-functional support for the Building Management office and related departments of the building.

• Financial Administration: assist 301
  
  CSC budget, accounts payable and receivable administration, including:
  • Monthly Parking Accounts Receivables Invoicing
    - Preparing and processing parking invoices for third party accounts including noting payments in Parking Management Software.
  • Parking Operations Software Administration
    - Processing registrations and cancellations of monthly parking contracts; verify, input and update information in individual accounts as needed to maintain accuracy of database; create and produce weekly and monthly reports for distribution; process daily reports and automation deposits received from parking ambassador.
  • Invoices
    - Assist in retrieving and uploading electronic invoices, and launching appropriate workflows using Yardi accounting platform, as needed. Research invoice statements and past due balances on monthly basis, elevate as appropriate to ensure all invoices are received and paid in accordance with divisional A/P guidelines.
  • Purchase Orders
    - Assist in creating Purchase Orders and assign cost center allocations, as needed. Route purchase orders to managers for approval in accordance with accounts payable deadlines.  "Receive " Purchase Orders when work is complete. Create recurring purchase orders related to vendor-performed work. Report on open purchase orders to review outstanding invoices and partial invoice payments.
  • Monthly Reports
    - Assist in monthly reporting of Account Payable variances, Account Receivables aging, open PO analysis, and annual budget compilation.
  • Miscellaneous
    - Assist in monthly allocation of operating expense invoice calculations, as needed. Review monthly third-party billing documents and update reports.
• Operations Administration:
  • Contractor Access Requests ("CAWR") - Receive, review, clarify and enter contractor access requests in the SharePoint database and work with security, engineering, and property management to update vendor access information as needed.
  • Vendor Reporting
    - Collect and archive monthly vendor supplier report(s) for owner and building team for Parking and Security and departments. Upload reports to 301
    
    CSC SharePoint site upon the receipt.
  • Parking Operating Procedures
    - Maintain standard operating procedures for 301
    
    CSC parking management operations.
  • Building Team Meetings
    - Attend monthly 301
    
    CSC building team meetings on a monthly basis.
• Angus Work Order System - assist in help desk operations and administration of work order system.
• Work Order Origination
  - Receive and respond to tenant and building management service requests; including corrective and proactive work order requests; input work orders and coordinate work order requests with appropriate work groups (i.e., engineering, security, property management and janitorial staff).
• Work Order Completion
  - Review all work orders daily to ensure accuracy Follow up daily with requestors to ensure complete satisfaction with delivery of services and resolution of complaints. Keep the property management team…