Executive Assistant

Position Summary

Power Grid Services is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive leadership team. This role serves as a trusted partner to leadership, ensuring efficient management of schedules, communications, meetings, travel, reporting, and special projects.

Power Grid Services is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive leadership team. This role serves as a trusted partner to leadership, ensuring efficient management of schedules, communications, meetings, travel, reporting, and special projects. The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and possesses strong analytical and organizational skills.

This position plays a critical role in supporting executive effectiveness while helping drive organizational efficiency and operational excellence.

• Manage complex executive calendars, schedules, appointments, meetings, board meetings, and travel arrangements.
• Coordinate virtual and in-person meetings, including meeting logistics, room reservations, catering, agendas, presentation materials, and attendee communications.
• Screen and prioritize incoming communications, including emails, phone calls, correspondence, and meeting requests.
• Draft, edit, and distribute professional correspondence, reports, presentations, and other business documents.
• Prepare and maintain comprehensive travel itineraries, expense reports, and travel-related documentation.
• Serve as a primary point of contact for internal and external stakeholders on behalf of executive leadership.
• Maintain confidential records, files, and sensitive business information with the highest level of discretion.
• Support executive meetings by preparing materials, recording meeting minutes, tracking action items, and ensuring timely follow-up.

• Assist with special projects and strategic initiatives as assigned by the CEO and leadership team.
• Conduct research, gather information, analyze findings, and prepare summaries and recommendations.
• Create reports, dashboards, and presentations that provide meaningful insights and support executive decision-making.
• Develop and maintain databases, records, and tracking systems related to personnel, financial, operational, and administrative activities.
• Monitor and organize Microsoft Teams file structures to ensure proper document management, compliance, and accessibility.
• Support the development, documentation, and implementation of operational processes and procedures.

• Coordinate leadership meetings, Board Meetings, foreman meetings, training events, and company functions, including offsite events and conferences.
• Manage office supply inventories and coordinate procurement of marketing and promotional materials.
• Maintain organizational systems, and administrative databases for accuracy and completeness.

• Represent executive leadership professionally during meetings, events, and business interactions as assigned.
• Identify opportunities to improve processes, efficiency, communication, and administrative effectiveness.
• Perform other duties and responsibilities as assigned.

• Bachelor's degree required.
• High school diploma or equivalent required.

• Minimum 3-5 years of executive-level administrative support experience preferred.
• Experience supporting senior executives in a fast-paced, growth-oriented organization strongly preferred.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Strong proficiency in creating reports, dashboards, and presentations.
• Experience working with databases, reporting systems, and document management platforms.
• Ability to learn and utilize multiple business software applications.

• Exceptional organizational and time-management skills.
• Strong analytical and problem-solving capabilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Ability to work independently and exercise sound judgment.
• Strong financial and data analysis…