Executive Administrative Assistant

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Part Time Charlotte, NC, US

2 days ago Requisition

Salary Range: $30.00 To $35.00 Annually

We are seeking a highly organized, tech-savvy, and detail-oriented Administrative Assistant to support our executive leadership. Based in our Oakland office, this role will provide crucial day-to-day administrative support to the CEO and executive team for our USMC contract. This is an excellent part-time opportunity for a current college student looking to gain professional experience in government contracting while utilizing cutting-edge AI technology.

• AI-Enhanced Productivity:
  Leverage AI tools to streamline workflows, optimize scheduling, and draft communications.
• DoD Contract Support:
  Assist with administrative functions specific to federal defense contracts, ensuring compliance with military formatting and reporting standards.
• Calendar & Scheduling:
  Manage schedules, coordinate internal and external meetings, and ensure leadership is prepared for daily appointments.
• Stakeholder Communication:
  Act as a reliable point of contact, following up with military and civilian stakeholders in a timely and professional manner.
• Meeting Management & Minutes:
  Attend project meetings to take accurate minutes, utilizing AI to quickly generate summaries and track action items.
• Record Keeping:
  Maintain and organize digital and physical files, ensuring all critical project documents are securely stored.
• Travel Coordination:
  Arrange and manage travel itineraries, including flights, accommodations, and ground transportation.
• Office Logistics:
  Coordinate printing services, manage office materials, and assist with general

• Currently enrolled in a college or university degree program (attending part-time).
• Expertise in AI:
  Proven ability to use Generative AI tools to automate tasks and improve operational
• Strong written and verbal communication skills.
• Proficiency in standard office software.
• Ability to handle sensitive information with discretion and professionalism.

Location:

In-office (Oakland, CA)

Compensation:
Commensurate with experience