Operations Support Specialist, Administrative​/Clerical

About Us

We offer comprehensive HVAC, building automation system, facilities, and energy solutions. From design to delivery, our solutions are tailored to the specific needs of high-profile organizations in commercial buildings, data centers, industrial facilities, and other mission critical sites.

Job Title:Operations Support Specialist
Department:Operations

Reports to:Operations Manager
FLSA Status:Non-Exempt
Location: Varies
Company:EMCOR Services Aircond

Company Overview

EMCOR Services Aircond, a wholly owned subsidiary of EMCOR Group, Inc., is the Southeast’s largest provider of commercial and industrial heating, ventilating, and air‑conditioning (HVAC) services. For over 85 years, Aircond has delivered comprehensive HVAC solutions to businesses, deploying expert field technicians for maintenance, repairs, and energy‑efficient system replacements. Guided by three generations of family leadership and backed by the strength of EMCOR Group, Inc.,

a Fortune 500 company, Aircond combines deep industry expertise with a commitment to innovation and reliability. Today, we serve single and multi‑site clients with a full spectrum of facility services, ranging from HVAC service to complete operations and maintenance solutions. Learn more at

Position Summary

The Operations Support Specialist serves as the primary resource for cross‑functional operational support for their assigned region. This role ensures efficient daily office operations, supports matrixed leadership and departmental needs, regularly coordinates between interoffice and field teams, and manages key integrated functions to maintain a high performing, organized, and professional work environment. The ideal candidate possesses a comprehensive understanding of HVAC field operations and service delivery and is highly resourceful, with exceptional attention to detail, strong organizational abilities, and outstanding written and verbal communication skills.

Additionally, they are passionate about delivering an elevated level of follow‑through and service to both interdepartmental and field teams. This role reports to the Operations Manager within their assigned region.

Essential Duties and Responsibilities include but are not limited to the following:

• Coordinate the purchase and purchase order entry of materials, equipment, and services from suppliers, manufacturers, vendors, and subcontractors.
• Build and maintain positive working relationships with vendors and subcontractors.

• Support project managers with project‑related purchases.
• Assist with estimating and quoting functions as needed.

• Review, analyze, and create purchasing‑related documents and information.
• Coordinate and ensure accurate, complete, and timely documentation to facilitate a seamless handoff to the Billing team.
• Scan and submit checks to Accounts Receivables team as directed

• Own the uniform program, including:
• Ordering
• Tracking
• Account reconciliation
• Other duties as assigned

• Maintain a clean, organized, and fully functional workplace/office environment
• Maintain oversight of applicable vendor services including, but not limited to:
• Beverage
• Cleaning
• Coffee
• Furniture/Rugs
• Paint
• Pest control
• Plant
• Meet with vendors to review service quality and address issues
• Recommend office supply needs across assigned region to EA/Office Manager (Staples) or IT Administrator (Amazon) and coordinate approved ordering/distribution
• Serve as Office Notary for assigned offices and regions, if applicable

• Manage incoming mail and packages (shipments & deliveries – excluding equipment and material…