Senior Executive Assistant

Senior Executive Assistant to the CEO & Executive Leadership Team Position Summary

Brooks Safety Solutions is seeking a highly polished, proactive, and detail-oriented Executive Administrator to provide comprehensive support to members of the executive leadership team, including the CEO, CFO, CHRO, and COO. This individual will serve as a trusted partner to senior leadership, helping drive organizational efficiency through exceptional coordination, communication, and execution.

The ideal candidate thrives in a fast-paced, high-growth environment, demonstrates outstanding judgment and discretion, and operates with a service-oriented mindset. This role requires exceptional organizational skills, executive presence, and the ability to anticipate needs before they arise.

• Provide day-to-day administrative support to the CEO, CFO, CHRO, and COO
• Manage complex and frequently changing executive calendars, including prioritization of meetings and scheduling conflicts
• Coordinate travel arrangements, including flights, hotels, transportation, itineraries, and related logistics
• Prepare and submit executive expense reports accurately and timely
• Support executive communications, meeting preparation, and follow-up actions

• Develop, edit, and format executive-level PowerPoint presentations with a high degree of professionalism and visual polish (“PowerPoint black belt” capabilities required)
• Coordinate leadership meetings, board-related logistics, town halls, and offsite events
• Prepare meeting agendas, materials, and presentation decks
• Take meeting notes and track action items as needed

• Coordinate facility-related services and vendor support for corporate office operations
• Coordinate thoughtful employee and executive support activities, including recognition, hospitality, and special arrangements as needed
• Manage conference room scheduling and ensure rooms are fully functional and presentation-ready
• Serve as a point person for conference room technology troubleshooting and meeting support
• Partner with IT and external vendors to resolve office equipment or technology issues efficiently

• Maintain confidentiality of sensitive company and executive information
• Assist with special projects, operational initiatives, and cross-functional coordination
• Help improve administrative processes and organizational efficiency
• Provide support for company events, executive visits, and leadership team activities

• 5+ years of experience supporting senior executives or C-suite leaders in a fast-paced corporate environment
• Exceptional organizational, time management, and multitasking skills
• Advanced Microsoft Office skills, particularly PowerPoint, Outlook, Excel, and Teams
• Strong written and verbal communication skills
• High level of professionalism, discretion, and emotional intelligence
• Ability to work independently, prioritize effectively, and adapt quickly to changing priorities
• Experience supporting multiple executives simultaneously preferred
• Experience in a private equity-backed, manufacturing, distribution, or high-growth environment is a plus

• Executive presence with strong interpersonal skills
• Highly proactive and resourceful problem solver
• Strong attention to detail and follow-through
• Calm under pressure with the ability to manage competing priorities
• Collaborative and team-oriented mindset