Project Document Coordinator – Submittals

• Create Submittal and Operation & Maintenance manuals for ongoing projects
• Manage high-volume email requests via shared Outlook inbox
• Organize and file inbound emails and attachments appropriately in project folders
• Collaborate with Customer Service Supervisor to ensure job scheduling is coordinated accurately
• Identify business critical issues quickly and collaborate with team members to resolve
• Support quotations team through input of job information into Bid Tracer quotations software
• Use and maintain established SOPs to complete administrative processes
• Provide phone support for incoming calls as needed

• Ability to collaborate and support quotations associates and managers in a team-oriented environment
• Proficient in Microsoft Office 365 Suite, especially Teams and Outlook
• Proficient in Adobe Pro is a plus
• Excellent written and verbal communication skills with ability to communicate across all levels of the organization
• Strong computer and typing skills
• Ability to handle a highly deadline driven environment
• Ability to be flexible and adaptable as this position often requires multi-tasking
• Ability to identify business critical issues quickly and navigate priorities based on last minute changes
• Well organized, detail oriented, and excellent time-management skills
• High level of integrity and professionalism
• Remote candidates must have high speed internet connection
• Candidates must be flexible to work in the time zone based on the territory assigned
• Hybrid candidates must have high speed internet connection
• Hybrid candidates are expected in the office 3 days per week
• Candidates outside of the Raleigh, Nashville, and Newport News markets may be considered, pending qualifications

Demonstrates strong organizational and time-management skills while effectively collaborating in a team-oriented environment. Proficient in Microsoft Office 365 Suite and capable of managing high-volume email requests and administrative processes.

• Microsoft Office 365 Suite Proficiency
• Adobe Pro Proficiency
• Strong Written And Verbal Communication Skills
• Detail Oriented And Well Organized
• Ability To Handle Deadline Driven Environment

• Collaboration
• Flexibility
• Adaptability
• Time Management
• Integrity And Professionalism

• Operation And Maintenance Manuals
• Submittal Management
• Email Management
• Project Coordination
• Customer Service Support

• Bid Tracer Quotations Software
• Outlook
• Teams
• Adobe Pro