Field Operations Administrator

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The Field Operations Administrator leads, coordinates, and supports the Field Operations team that operate and maintain the water system to efficiently provide safe and reliable service to our customers.

Work Location

This role is based at our Charlotte, NC Warehouse office.

• Competitive Pay:$23.24 - $30.21/hr
• Paid Time Off:
  
  Starting at 3 weeks annually along with 11 company-paid holidays.
• Health and Wellness Benefits:
  
  The first day of the month after your start, you’ll have access to your health, dental, prescription and vision benefits to help you stay well.
• 401(k) Program with Matching Contribution:
  
  We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution.
• Grow With Us:
  
  Professional development opportunities through training, professional certifications, and education allowance.
• Additional Benefits:
  
  Other great benefits include company provided life insurance and Employee Assistance Program just to name a few.
• Employee Resource Groups (ERG):
  
  ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization.

Purchasing

General: Execute and refine goods and service procurement procedures that ensure that company procurement, contracts, insurance, qualification and accounts payable requirements are met, recommend vendors for addition or removal to the pre-approved list of qualified vendors, and ensure that vendors deliver quality products and services at reasonable prices.

Coordinating Contractors: Coordinate contractors to perform follow up work for construction projects including but not limited AC paving and concrete replacement, landscaping repair, etc. Following up with contractors to provide invoices for work completed.

Break Room and Office Supplies:Coordinate the management and ordering of supplies for the office and break room following procurement policies.

Field and Safety Supplies: Coordinate the acquisition and distribution of field and safety supplies to support the activities of Field Operations personnel.

Inventory Items:Placing orders for inventory components and special items required to make repairs to the water system, and performing goods receipts to ensure they register in SAP.

Vendor Maintenance:Coordinating adding new vendors to approved list, including collection of requirement documentation (W-9, insurance, Diversity certification, etc.). Maintaining files of said documentation for vendors.

Uniforms:Coordinating ordering or new and replacement uniforms for field operators, and administer access to lockers and deliveries from vendor. Administer ordering and distribution of other uniform items such as Customer Service Office uniforms, jackets, caps, etc.

Document Management: Coordinating of filing both hard copies and electronic copies for documents associated with Field Operations departments including but not limited to work order documents, permits, break report files, inspection forms, equipment documents, vehicle inspections, drawing review for Engineering, etc.

Monthly Operating Reports: Collecting data from Field Operation Departments and summarize in monthly operating reports (MS PowerPoint slides, MS Excel charts and tables)

Break Report Administration: Coordinating the collection of costs related to the repair or replacement of facilities damaged by third parties (drivers, contractors, etc.). Requesting police reports from local law enforcement agencies. Requesting the preparation of invoices by Accounting and following up with third parties (including insurance providers) for payment of invoices. Forwarding payments from third parties to Accounting for recording.

Permits: Applying for permits from County and City agencies to support construction activities.

Supporting Field Operations Management: Performing administrative functions for managers in the department including booking travel (flights, hotels, and rental cars), making reservations for events, renewing association memberships, scheduling meetings, and completing expense reports.

Process Improvement: Execute and refine quality assurance and control procedures that ensure the products and services produced by the department meet requirements.

Support: Provide support to other departments as required.

Material Management (MM): Create purchase requisitions in SAP, applying the correct material and accounting codes. Communicate Purchase Order numbers to vendors for…