Administrative Assistant to Exec VP Finance & Operations Job Charlotte area,North Carolina USA,Administrative/Clerical

Provides high-level executive, administrative, and operational support to the Executive Vice President of Finance and Operations, Senior Vice President, Strategy, Talent, and Institutional Effectiveness and, as needed, other members of the Executive Leadership Team. Serves as a key liaison among college leadership, internal departments, external stakeholders, and the Board of Trustees. Coordinates executive office operations, Board committee support, financial and administrative processes, and special projects while exercising exceptional judgment, discretion, professionalism, and confidentiality.

Executive and Administrative Support

Provides comprehensive executive support, including drafting, editing, and managing correspondence, reports, presentations, and communications for review and approval by the Vice President.
Manages complex calendars, schedules, and priorities, ensuring effective use of executive time and proactive coordination of meetings, events, and commitments.
Organizes and coordinates meetings, both in-person and virtual, including scheduling, agenda development, materials preparation, logistics, catering, and follow-up actions.
Coordinates travel arrangements and related documentation, reimbursement, and logistical requirements.
Serves as the primary point of contact for visitors, callers, and inquiries directed to the Vice President's Office, ensuring responsive and professional customer service.

Board Governance and Committee Support

Supports the work of the Board of Trustees and assigned Board committees, including the Finance, Facilities, and Audit Committee.
Supports the preparation, distribution, and maintenance of Board agendas, materials, minutes, resolutions, and supporting documentation.
Serves as a liaison between executive leadership, Board members, and committee stakeholders.

Operational and Financial Administration

Maintains accurate and confidential records and documentation related to budgets, procurements, contracts, requisitions, equipment, supplies, leave administration, purchasing card transactions, and other operational activities.
Monitors and processes administrative workflows to ensure timely completion and compliance with college policies and procedures.
Utilizes enterprise technology platforms and productivity tools to prepare reports, dashboards, presentations, correspondence, and special projects.

Human Resources and Organizational Support

Serves as a liaison with Human Resources throughout recruitment, onboarding, and offboarding processes, coordinating interviews, documentation, and workflow activities.
Supports departmental staffing, personnel, and administrative processes while maintaining strict confidentiality regarding sensitive employee and organizational information.

Council, Committee, and Stakeholder Engagement

Serves as a member of the Finance and Operations Council and participates on college committees, work groups, and special initiatives as assigned.
Coordinates meetings, develops agendas, records meeting outcomes, and monitors follow-up actions for councils, committees, and executive projects.
Functions as a liaison between the Vice President and internal and external stakeholders, fostering effective communication and collaboration.

Compliance and Specialized Administrative Functions

Serves as the College's ACH Fraud Control Administrator, supporting internal controls and monitoring processes related to electronic payment security.
Serves as the Gift-in-Kind Administrator, maintaining documentation and coordinating processes associated with gift acceptance and reporting requirements.
Submits, tracks, and monitors facilities and maintenance work orders to ensure timely resolution of issues.
Performs other duties as assigned

Associate Degree in…