Administrative Support Coordinator

Position Summary

E.S. Wagner Company, LLC is looking for a Administrative Support Coordinator to join its team of construction professionals in the Charlotte, NC area. E.S. Wagner offers competitive salary and benefits including medical, dental, vision, STD, LTD and life insurance, paid time off, and 401(k) plan. Salary starts at $21-$24, dependent on experience.

E.S. Wagner Company is a heavy civil and highway construction company serving clients in both the public and private sectors, and has the people and resources necessary to complete the most challenging and complex projects in a variety of geographical areas. Through innovative engineering and construction, combined with the latest in construction technology and equipment, E.S. Wagner Company has built its reputation as a safe, capable, and expert general contractor.

These capabilities, coupled with the values of integrity, reliability, and pride in a job well done, make E.S. Wagner Company an industry leader and employer of choice.

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The Administrative Support Coordinator provides administrative support to the Charlotte office, with a primary focus on data entry, document management, recordkeeping, and project-related administrative support. This position works closely with the Contract Coordinators, Accounting Department, field personnel, and other members of the team to ensure information and documentation are accurate, organized, and processed in a timely manner. The position also provides front office coverage, including answering incoming calls and assisting visitors as needed.

Full-Time, In Office

Monday through Friday, 8:00 a.m.

- 5:00 p.m., with a one-hour lunch break.

• Provide day-to-day administrative support to Contract Coordinators and other members of the team.
• Assist Accounting Department with invoice processing (data entry).
• Coordinate routine project support needs, including contacting vendors to schedule or request services such as dumpster deliveries, exchanges, and removals.
• Maintain organized records and documentation related to project support, credit card transactions, travel arrangements, and vendor services.
• Reconcile company credit card statements by matching transactions to receipts submitted by field employees and following up on missing documentation.
• Answer the multi-line telephone system using the company-approved greeting in a friendly and professional manner.
• Route incoming calls, provide assistance, and furnish general information to internal and external callers.
• Greet and direct visitors to the appropriate department and notify employees when their visitors arrive.
• Efficiently receive, sort, and distribute mail and deliveries within the organization.
• Make copies, scan documents, and provide general administrative support.
• Coordinate onboarding for new hires.
• Book hotel accommodations for field crews and assist with other travel-related arrangements as needed.

• High school diploma or equivalent.
• At least one year of data entry, administrative, or general office experience
• Proficiency with Microsoft Outlook and Word, with basic working knowledge of Excel.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
  
  Ability to manage multiple priorities and adapt to changing circumstances.
• Professional, dependable, and collaborative approach.

No phone calls, please.