Admin, Executive To Ceo; Hybrid - Chicago, Il

Pay Grade: 13

Different perspectives make us better. We’re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self.

Different perspectives make us better. We’re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self.

The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy’s diverse portfolio includes award-winning restaurants;

iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.

We are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly. This position is based at Levy’s Corporate Headquarters in Chicago, IL.

• Schedule Management
• Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistants
• Liaising with clients at a high-level on behalf of the Executive
• Ensures that meetings, presentations, and other duties are carried out seamlessly
• Books business travel to ensure that specific travel requirements and low fares are accommodated
• Manages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekends

• Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messages
• Provides professional clerical support including filing, copying, and scanning of documents
• Processes invoices, expense reports and purchasing card statements on a timely basis
• Manages supplies and ordering for new business meetings
• Organizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.
• Facilitate organizing notes, gifts, cards, and awards when needed

• Promotes a cooperative work climate, maximizing productivity and morale.
• Fosters strong relationships with operations by making accessibility and responsiveness a priority.

• Excellent and professional writing and verbal skills
• Experience working at Executive Assistant level with senior management and senior level clients
• Knowledge of MS office applications, including Word, experienced in Excel, and Outlook
• Ability to manage complex and highly confidential information
• Ability to work autonomously and across multiple tasks and reporting into different project teams
• Ability to build a Power-Point presentation, with design and creativity skills
• Must be adept at problem-solving
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality
• High degree of personal organization and self-management

At Levy, team = family. And we’ll always take care of family, learn more about Levy benefits offered.

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Flexible Time Off Plan
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance