Administrative Specialist – HR Core Team

## Administrative Specialist – HR Core Team Apply:
CLTW Environmental Services Facility:
Full time:
Posted Yesterday:
End Date:
September 26, 2026 (3 days left to apply):
JR104602

Department:
Charlotte Water Department Salary: $25.00 - $38.19 Commensurate with Experience
** Welcome to the City of Charlotte
** Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our guiding principles include:
* Attracting and retaining a skilled and diverse workforce
* Valuing teamwork, openness, accountability, productivity, and employee development
* Providing all customers with courteous, responsive, accessible, and seamless quality services
* Taking initiative to identify, analyze, and solve problems
* Collaborating with stakeholders to make informed decisions
** SUMMARY
* * Charlotte Water is seeking an organized, detail-oriented, and proactive Administrative Specialist to support its Human Resources team. Reporting to the Human Resources Manager, this position provides comprehensive administrative and operational support to the Human Resources Manager and administrative divisions. The successful candidate will independently manage multiple priorities and deadlines while performing a variety of administrative and technical functions, including responsibilities involving confidential and sensitive employee information.

This role requires strong organizational and communication skills, sound judgment, attention to detail, and the ability to identify and resolve issues, improve administrative processes, and provide responsive customer service. The ideal candidate demonstrates initiative, professionalism, and the ability to work effectively both independently and collaboratively in a dynamic environment.

The hourly rate for this position is $27.50 - $30.54 commensurate with experience.
** MAJOR

DUTIES AND RESPONSIBILITIES:

*** Provide comprehensive administrative support to the Human Resources Manager and administrative divisions, exercising independent judgment to prioritize assignments, coordinate activities, and ensure timely completion of work.
* Process weekly payroll for administrative divisions, ensuring accurate and timely data entry, reviewing payroll information for discrepancies, resolving issues, and maintaining confidentiality of employee information.
* Coordinate and schedule interviews and other recruitment activities, communicate with candidates and hiring teams, prepare materials, and participate on interview panels as needed.
* Administer education reimbursement processes, including reviewing submissions for completeness and compliance with applicable policies, coordinating approvals, maintaining accurate records, and communicating with employees regarding reimbursement requirements.
* Coordinate and support onboarding activities for new hires, ensuring required documentation, communications, system access, and other administrative requirements are completed accurately and timely.
* Manage and reconcile P-Card transactions, reviewing transactions and supporting documentation for accuracy and compliance, resolving discrepancies, maintaining records, and coordinating with appropriate personnel as needed.
* Manage the HR Inbox, monitoring and prioritizing incoming requests, responding to routine inquiries, directing matters to the appropriate staff, and ensuring timely follow-up and resolution.
* Assist with the review, development, and updating of departmental policies, procedures,…