Administrative Support Associate

If time-limited, note appointment end date

Hours per week 40

Months per year

Months per year 12

Position Number

Position Number 006010

NC Salary Grade Equivalency

NC Salary Grade Equivalency NC03

Classification Title

Classification Title Administrative Support Associate - Advanced

Working Title

Working Title Administrative Support Associate

Salary Range

Salary Range $35,212 - $48,417

Anticipate Hiring Range $35,212 - $44,015

FLSA Status

FLSA Status Non Exempt

Division

Division Academic Affairs

Department

Department College of Humanities & Earth and Social Sciences (Col)

Work Unit

Work Unit Col of Hum & Earth and Social Sci

The position serves as Administrative Assistant for the CHESS Office of Finance & Personnel (F&P) and is responsible for monitoring and maintaining the College's Office of Academic Technology budget and other assigned college sub-unit budgets. The position facilitates financial and administrative transactions for the Dean's Office; coordinates the scheduling and management of F&P-related meetings, committees, and working groups; and coordinates F&P communications with CHESS departments, other campus units, and external constituencies.
The position also performs a variety of administrative tasks and special projects in support of the Assistant Dean for Finance & Personnel; provides customer service and administrative support to students, faculty, staff, and visitors; and provides administrative support to college units, as assigned, during periods of staff vacancies. The position also serves as Office Manager, supporting the day-to-day administrative operations of the office.

Graduation from high school or an equivalent combination of education and experience.

Note:

Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

• Serve as Administrative Assistant/Office Manager for the CHESS Office of Finance & Personnel (F&P) and be responsible for monitoring and maintaining the College's Office of Academic Technology budget and other assigned college sub-unit budgets, as well as supporting the day-to-day administrative operations of the office.
• Greet, assist, and direct guests, visitors, and students of the CHESS Office of Finance & Personnel.
• Remain calm and professional in all verbal communications with internal and external constituencies.
• Apply knowledge of programs, policies, and procedures to interpret and communicate information to meet the specific needs of students, faculty, and staff.
• Coordinate Finance & Personnel (F&P) meetings, training, working groups, and special projects, including scheduling, space reservations, materials, communications, and follow-up.
• Provide administrative coordination for recurring F&P activities, including departmental budget reviews, Business Update meetings, and other College-wide administrative functions as assigned.
• Track multiple assignments, deadlines, requests, and action items and follow up with responsible parties to support timely completion.
• Prepare and coordinate routine administrative transactions and documentation, including reimbursements, travel, direct/special payments, and other forms as assigned.
• Serve as the primary administrative coordinator for Finance & Personnel records management, maintaining organized electronic and hard-copy filing systems for financial, personnel, and administrative records.
• Maintain and update administrative spreadsheets, tracking tools, reference materials, recurring reports, and electronic repositories used by the Finance & Personnel Office.
• Retrieve…