Operations Coordinator, Part-Time

Pillar4 Media is seeking a part-time Operations Coordinator to join our fast-growing team in Charlotte, NC.

The Operations Coordinator will provide hands‑on support across office operations, employee experience, and Talent programs. This role will help keep day‑to‑day processes running smoothly by coordinating office needs, employee recognition and events, new hire and offboarding logistics, and HR administration. The ideal candidate is organized, proactive, and excited to gain exposure to both HR and broader business operations while supporting a growing team.

Pillar4's mission is To help people live healthier lives with access to trusted resources, in depth product reviews & supportive communities.

Our vision is to build the #1 content and commerce engine connecting consumers directly to the best brands in all four pillars of health and wellness: sleep, fitness, nutrition, and mental health.

Reporting to the Manager, Executive Operations the Operations Coordinator will:

• Manage office supplies and recurring office needs
• Receive and coordinate mail and packages
• Track equipment and inventory

• Track work anniversaries, milestones, and other recognition opportunities
• Support recurring employee experience initiatives (ex: Teammate Task Force Activities)

• Research, order, and coordinate teammate and partner gifts
• Support Talent events, company lunches, celebrations, and other employee programming

• Prepare equipment, desks, swag, and welcome materials for new hires
• Support onboarding checklist administration
• Coordinate equipment retrieval during offboarding
• Maintain accurate equipment and offboarding records

• Update process documentation and Talent resources (ex: Updating our new Notion page)
• Support administrative components of employee lifecycle programs
• Assist with data entry, document organization, trackers, and recurring Talent processes

• As capacity allows, the coordinator could also support defined projects such as research, event preparation, data cleanup, document organization, and other administrative Operations or Talent needs.

• Currently pursuing a degree in Human Resources, Business, Organizational Leadership, Communications, or a related field
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and recurring responsibilities
• Dependable and accountable - someone who follows through and can be trusted to own tasks from start to finish
• Professional with strong written and verbal communication skills
• Good judgment and discretion when handling employee or confidential information
• Comfortable learning new systems, tools, and processes
• Interest in Operations, HR, or employee experience
• Ability to work 10–18 hours per week onsite in our Charlotte office

Prior HR or Operations experience is not required. We're looking for someone eager to learn, contribute, and gain hands‑on experience.

• Openness to feedback and collaboration
  :
  You'll be working closely with folks across different teams, so you'll need to be open to the process and accept feedback and critique.
• Strong communication skills
  :
  You'll have the ability to build relationships with external stakeholders, report up to internal stakeholders, and foster strong alignment with your team.
• Alignment with Pillar4's culture
  :
  We live by our values and expect our team to buy in.

• • Act with focus
  • Get after it
  • Grow without limits
  • Build the team
  • Obsess Over Customers
  • Commit to Service
• Entrepreneurial spirit
  :
  Our team members act like entrepreneurs in that we are incredibly driven, agile, goal‑oriented, and are always up for a challenge.