Proposal Coordinator

and the job listing Expires on March 29, 2026

Job Title:
Proposal Coordinator (Hybrid Proposal Writer / Bid Specialist)

Department: Business Development / Proposals
Reports To: General Manager
Job Location: HQ [Charlotte, NC] – Hybrid

Nexus Group provides comprehensive maintenance, repair, and service management for specialized medical, laboratory, and scientific equipment across multiple manufacturers. Our mission is to support healthcare and research organizations through cost-effective maintenance solutions that keep critical equipment operational with minimal downtime.

We simplify complex service environments by coordinating manufacturers and independent service providers under a single service program. Our work directly supports hospitals, federal agencies, and research institutions nationwide.

We are a growing, entrepreneurial organization where initiative, curiosity, and ownership are highly valued. We believe passionate people create companies that go above and beyond for their customers.

Nexus Group is seeking a motivated and detail-oriented Proposal Coordinator to support business growth by identifying, organizing, and responding to bid opportunities across federal, state, and institutional markets.

This hybrid role blends proposal writing, bid coordination, opportunity research, and sales pipeline support
. The Proposal Coordinator will work closely with the General Manager to identify opportunities, develop compliant proposals, and manage new business opportunities within Salesforce CRM from initial identification through status progression. You will help Nexus compete for new contracts by preparing professional proposal submissions, tracking solicitations, coordinating internal inputs, and ensuring deadlines are met.

This is an ideal opportunity for recent graduates or early-career professionals interested in government contracting, business development, technical writing, or operations strategy.

You will gain hands‑on exposure to federal procurement, competitive strategy, and business development operations while playing a direct role and contributing to company growth.

• Partner with the General Manager to log, track, and manage all new business opportunities in Salesforce CRM
• Maintain accurate opportunity records including stage progression, contacts, notes, and next actions
• Monitor pipeline movement and help ensure timely follow‑up activities
• Support opportunity forecasting and reporting
• Help maintain data quality and consistency across the CRM system

• Monitor bid portals (SAM.gov, GSA eBuy, agency portals, etc.) for relevant solicitations
• Screen opportunities and summarize requirements for leadership review
• Maintain pipeline tracking and bid calendar

• Draft and format technical and administrative proposal responses
• Coordinate internal subject matter input (service, pricing, operations)
• Assemble compliant proposal packages and ensure submission accuracy
• Maintain proposal templates, resumes, past performance, and boilerplate content

• Manage timelines, checklists, and submission requirements
• Track amendments, Q&A deadlines, and compliance items
• Support pricing documentation and proposal packaging

• Maintain proposal library and knowledge repository
• Assist with competitive research and market intelligence
• Support post‑award and debrief analysis

• Assist with GSA schedule maintenance and updates
• Help identify trends in equipment maintenance procurement

• Organized, compliant, and on‑time proposal submissions
• Improved tracking of bid opportunities
• High‑quality written responses that clearly communicate Nexus’ value
• Strong coordination across internal teams
• Increased win rate over time
• Accurate and well‑maintained Salesforce opportunity pipeline
• Timely follow‑ups and clear visibility into opportunity status
• Improved tracking from opportunity identification through proposal submission and award

• Bachelor’s degree preferred (Business, Communications, Political Science, Public Administration, Science, or related field)
• 0–5 years professional…