Estimating Coordinator

Responsibilities

• Distribute, log, and maintain Invitations to bid, plans, RFIs, addendums and other bid documents both internally and externally
• Order prints for the new projects and work with Project Managers to identify trades to include in bid process
• Source vendors, trades and small general contractors
• Maintain and track estimating bid reports
• Review RFPs for all insurance requirements, requests for bid bonds, builder’s risk etc.
• Develop and maintain relationships with Subcontractors
• Create Invitations to bid for Projects
• Bid solicitation, follow up on phone calls with Subcontractors to ensure maximum/outstanding bid coverage
• Attend Bid Walks when necessary
• Participate in bid reviews with project management team
• Place Subcontractor bids into the appropriate folder within the assigned job number
• Prepare Bid Forms for submission
• Maintain Estimating Schedule/Calendar, including Bid Due Dates and Job Walk-Through Dates

• Maintain Subcontractor database. Seek out “New Bidders” for the database
• Pre-qualify Subcontractors
• Contact Suppliers/Vendors for pricing on materials. Maintain the Supplier database
• Assist Subcontractors in obtaining the information they need to bid
• After each project is awarded, email Subcontractors who did not get awarded the job, a letter of regret

• 1-2 years’ experience in construction estimating department preferred
• Strong math/analytical skills, impeccable problem-solving skills
• Ability to meet critical deadlines and manage time efficiently
• Excellent skills with MS Word and Excel;
  On-Screen Takeoff software experience is a plus
• Excellent communication skills and able to effectively communicate with all sub-contractors, employees, and clients