Pre-Construction Assistant Manager

Description

The Pre-Construction Assistant Manager supports the Project Managers and Estimator by coordinating project startup activities from contract award through construction mobilization. This position is responsible for organizing documentation, coordinating with clients, subcontractors, vendors, utility companies, and internal departments to ensure projects are fully prepared before construction begins. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced construction environment.

2-3 years experience with permit applications, tracking, approvals and inspections required. Any applicant with less than 2 years permitting experience will not be considered.

• Assist the Project Managers with multiple commercial construction projects from award through project turnover.
• Create and maintain project files, both electronic and hard copy.
• Set up new projects in SharePoint, Procore, Microsoft Project, and other company software.
• Maintain project logs, tracking reports, and documentation if and as needed
• Prepare and distribute meeting agendas and meeting minutes if needed
• Prepare close out documentations as needed for projects.

• Work with Project Mangers are setting up a preliminary project schedules in Microsoft Project.
• Schedule pre-construction meetings and kickoff meetings.
• Assist with building permit applications.
• Track permit approvals and inspections.
• Coordinate utility locates (811 and private utility services).
• Request temporary power, water, sewer, and other utility services.
• Coordinate environmental and regulatory documentation as required.

• Prepare purchase orders and subcontract packages as needed per Project Managers direction and review.
• Collect vendor quotes and pricing as need with estimator.
• Track material lead times.

• Upload construction documents into Procore and SharePoint.
• Maintain current drawing sets and revisions with Estimator.
• Distribute updated plans to project teams.
• Organize RFIs, submittals, permits, and inspection records as needed for Project Managers.

• Serve as a point of contact for project-related communications.
• Coordinate information between , subcontractors, vendors, and internal departments.
• Follow up on outstanding action items.

Assist with coordinating and tracking activities including:

• SharePoint setup
• Procore setup
• Utility locates
• Temporary utilities
• Survey coordination
• Third-party inspections
• Canopy coordination
• Owner-furnished equipment tracking
• Close coordination with field operations

• Minimum 2 years of construction administration, project coordination, or project assistant experience.
• Experience in commercial construction preferred.
• Petroleum or fuel system construction experience is a plus.