Warranty Administrator - Paint & Drywall

GENERAL STATEMENT OF JOB

At Stancil Services, our commitment to quality doesn’t end when the job is done — it continues through every client interaction during the warranty period. The Warranty Administrator plays a vital role in ensuring homeowners and builders receive responsive, reliable, and exceptional service long after project completion.

This role serves as the communication hub between homeowners, builders, and the internal production team. The Warranty Administrator will manage warranty requests, coordinate schedules, maintain accurate documentation, and ensure every service interaction reflects Stancil’s values of professionalism, integrity, and care.

If you excel at organization, customer service, and keeping operations running smoothly behind the scenes, this is your opportunity to make a direct impact on client satisfaction and Stancil’s reputation for excellence.

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• Review builder warranty portals and email requests to create work orders based on provided repair lists.
• Manage scheduling and ensure the timely completion of warranty and service requests.
• Communicate with the Warranty Manager on scheduling, workflow, and any necessary changes.
• Confirm job readiness and schedule appointments directly with homeowners.
• Maintain strong builder relationships by responding promptly to inquiries and documenting all actions taken.
• Respond to builder or field inquiries by reviewing prior requests, gathering relevant information, and ensuring responses are accurate, complete, and clearly understood.
• Record and track all builder communications and warranty documentation to ensure accountability and organization.
• Communicate frequently with homeowners, managers, and field employees regarding project and service status.
• Manage the Warranty/Service schedule to ensure commitments are met and priorities are aligned.
• Handle homeowner interactions professionally, resolving concerns with empathy and composure.
• Other related duties as assigned.

• High school graduation or other equivalent (i.e., GED, college, technical or trade school transcript, foreign equivalent, etc.).
• Strong computer proficiency, including Microsoft Office Suite.
• Knowledge of Sage software preferred but not required.
• Prior experience in customer service or administrative coordination.
• Excellent written and verbal communication skills.
• Ability to multitask, stay organized, and maintain accuracy under pressure.

• Demonstrate professionalism and attentiveness when working with builders, homeowners, vendors, and team members.
• Take initiative and apply creative problem-solving to improve workflows and customer experiences.
• Maintain steady workflow and composure when managing deadlines and high volumes of requests.
• Uphold positive interpersonal relationships built on transparency, respect, and collaboration.
• Complete tasks accurately, efficiently, and with consistent follow-up.
• Protect company and customer information with discretion and confidentiality.
• Communicate clearly and courteously across all channels — phone, email, and in person.
• Exhibit adaptability and willingness to embrace change in a growing company.
• Demonstrate excellent phone etiquette, empathy, and professionalism when engaging with homeowners.
• Arrive reliably, maintain punctual attendance, and adhere to company policies regarding time off and scheduling.
• Represent Stancil Services with the highest standards of service, reliability, and accountability.

• Primary work performed in an indoor office environment with a cubicle or desk-based workspace.
• Requires frequent…