Government Contracts Administrator II

Job Title:

Government Contracts Administrator II

Location:

Charlotte, NC, Knoxville, TN

Job Description Summary Under limited supervision of the Government Contracts Manager provide complete contract lifecycle (“cradle to grave”) administration for government funded agreements (“GFA”) of moderate complexity. This includes supporting proposal activities; negotiating, administering, and closing out both the GFA and associated sourcing agreements (subcontracts and subrecipient agreements) for a wide range of federal, state and local government clients and customers and pass‑through entities;

and managing EPRI’s risk through collaboration with appropriate EPRI departments.

Under the limited supervision of the Government Contracts Manager (level of supervision dependent on level of agreement complexity):

• Work with the Government Proposal Team to evaluate and analyze solicitations and submit compliant proposals through appropriate government systems or by other required means. Complex or large dollar value proposals will be submitted under supervision.
• Prepare representation and certifications and other governmental required documentation for the Manager’s review and signature.
• Upon selection for award, review and negotiate GFAs of moderate complexity, interacting with government contracts personnel to finalize contractual elements including, but not limited to, terms and conditions, protection of intellectual property, budget, cost sharing, invoicing, property and equipment, SOW / SOPO and deliverables; seeking assistance from senior contracts staff or the Manager as required.
• Coordinate and obtain support from various EPRI Departments including Sector Technical Staff and Finance, Government Finance, Audit, and Legal to resolve any contractual issues and reach agreement on final documents with government entity or pass‑through entity.
• Obtain required reviews and approval of special / non‑standard provisions within purview of legal, export control, finance, audit and business operations and ensure agreement execution is in accordance with Signature Authority Policy.
• Participate with legal, senior staff or the Manager in the negotiation of associated agreements (e.g. licensing, site access, NDA).
• Evaluate and analyze GFA and Solicitation terms (e.g. CUI, Cloud computing, shipping, etc.) ensuring adherence to requirements in both proposal response and during contract administration.
• Prepare Funding Agreement Summary, Flowdown Addendum and any other required documents with the review of senior staff or the Manager; and hold Internal Kickoff Meeting with senior contracts staff or the Manager in attendance.
• Administer assigned GFAs ensuring that required actions are performed in a timely manner working with Government Finance to ensure invoices are submitted and with Technical Staff to ensure deliverables are met in accordance with the Statement of Work, seeking assistance from senior staff or the Manager where required. Address and resolve issues which arise during the performance of the agreement. Negotiate GFA modifications.
• Negotiate GFA subcontracts with a wide range of subrecipients including, but not limited to, commercial entities, National Laboratories, and universities ensuring compliance with prime contract terms and conditions, seeking assistance from senior staff or the Manager as required. Address and resolve issues which arise during the performance of the agreement seeking assistance from senior staff or the Manager where required. Negotiate GFA subcontract amendments.
  
  Re‑certify subcontractors/vendors for required government certifications (i.e. Debarment, Lobbying, SAM.gov registration, etc.).
• Process GFA and Sourcing contract within the ERP system.
• Request, review and analyze contractor cost proposals and supporting documentation to determine the reasonableness and acceptability of proposed project costs in accordance with EPRI policy and prime contract requirements, working with senior staff or the Manager as necessary.
• Maintain both electronic and hardcopy files of GFAs to support annual audit requirements.
• Assist in the review, development, implementation and administration…