Enterprise Director Document Management

Overview

Department: 10132 Enterprise Corporate - Quality Management and Regulatory

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information:

Education:

Master’s Degree in public health nursing, healthcare administration, or related field

Experience:

5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting

Pay Range

$66.85 - $100.30

• Leadership and
  
  Collaboration:
  
  Provide strategic leadership on document management, provide expert guidance on strategy, while mitigating regulatory risks.

• Lead and mentor a team of document management professionals, policy coordinators, and administrative staff; collaborate with clinical and operational leaders to ensure alignment and integration of document management practices.

• Report on key performance indicators and improvement initiatives to executive leadership.

• Lead the management and continuous improvement of the organization’s policy management system and related tools; ensure timely review, approval, and dissemination of policies, procedures, and guidelines.

• Monitor compliance with policy development and maintenance timelines and standards.

• Ensure all documentation practices meet applicable federal, state, and local healthcare regulations (e.g., Joint Commission, CMS, etc.) and accreditation standards.

• Coordinate regulatory reviews and readiness assessments related to document and policy management.

• Serve as the primary point of contact for regulatory bodies on document management matters.

• Manage the electronic document solution and its related processes, including oversight of access and downtime procedures.

• Develop and deliver training programs for staff on document management processes, tools, and regulatory requirements while promoting a culture of compliance and continuous improvement through ongoing education and support.

• Partner with service line leaders to develop and implement enterprise-wide quality strategies.

Education

• Master’s degree in public health, nursing, healthcare administration, or a related field is required

Certification / Registration / License

Experience

• Minimum 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting

Knowledge / Skills / Abilities

• Proven ability to inspire and mobilize interdisciplinary teams toward shared goals, build consensus, and foster alignment across multidisciplinary teams and diverse stakeholder groups.

• Exceptional verbal, written, and presentation skills, with the ability to convey complex concepts clearly and persuasively to diverse audiences.

• Advanced proficiency in data analysis, problem-solving, and translating insights into actionable improvement strategies.

• Skilled at building effective partnerships and navigating organizational dynamics to achieve patient safety objectives.

• Commitment to ethical standards, confidentiality, and continuous learning.

• Proficient in project management and continuous improvement methodologies, with a track record of delivering measurable results.

• Demonstrated emotional intelligence, integrity, and discretion when navigating sensitive topics such as patient harm, regulatory risk, and cultural readiness.

• Adept at navigating ambiguity and shifting priorities with resilience, sound judgment, and a solutions-oriented mindset.

• Experience leading teams, mentoring leaders, and driving cross-functional collaboration across multiple levels of an organization.

• Requires regular travel across Advocate Health facilities and regions to engage with local leaders, support operational execution, and assess program effectiveness on-site.

• Operates in both clinical and administrative environments, with occasional exposure to healthcare settings.

Education

Experience

Knowledge / Skills / Abilities

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description indicates the general nature and level of…