Payroll & HR Manager

Description

Remarkable impact is the heart of Foundation For The Carolinas’ mission, and the driving force behind our mission is the collective impact of thousands of nonprofits, families, companies, and organizations who partner with us to amplify the power of giving.

The Payroll & HR Manager oversees all payroll operations while supporting core human resources functions across the employee lifecycle. This role ensures accurate and timely payroll processing, maintains compliance, provides HR support to employees and managers, and serves as the in‑house expert on the Paylocity HRIS platform. The position blends technical payroll expertise with generalist responsibilities including onboarding, employee relations support, compliance administration, and HR process optimization.

• Process and manage bi‑weekly payroll ensuring accuracy, timeliness, and compliance with wages, taxes, and organizational policies.
• Maintain and update employee payroll records, including new hires, terminations, pay changes, tax elections, garnishments, and deductions.
• Ensure accurate calculation and reporting of wages, overtime, bonuses, retroactive pay, and special pay items.
• Validate automated time and attendance data within Paylocity and work with supervisors to resolve discrepancies.
• Review and approve payroll batches, audit payroll reports, and validate payroll outputs prior to final submission.

• Serve as the subject‑matter expert for Paylocity payroll modules, workflows, and integrations.
• Lead configuration updates, system enhancements, testing, and implementation of new Paylocity features.
• Develop and maintain custom reports and dashboards for payroll, HR, and finance stakeholders.
• Train managers and employees on Paylocity timekeeping, payroll self‑service, and related functionalities.

• Ensure compliance with all federal, state, and local payroll regulations, including tax filings, wage and hour laws, and record‑keeping requirements.
• Partner with external auditors, internal audit, and finance teams to provide payroll documentation and resolve inquiries.
• Reconcile payroll accounts, including wage expense, tax liabilities, retirement plan contributions, and other payroll‑related accounts.

• Maintain and update employee records, ensuring data integrity across HR and payroll systems.
• Assist with policy updates, handbook revisions, and communication of HR programs.
• Support the onboarding process, including new hire paperwork, Paylocity system setup, and orientation tasks.
• Partner with hiring managers to ensure smooth pre‑hire to post‑hire transitions.
• Assist with job postings and applicant tracking within Paylocity as needed.

• Generate and distribute payroll, labor cost, and compensation reports for leadership as requested.
• Provide year‑end support including W‑2 reconciliation, and earnings verification.
• Perform regular audits of payroll data to ensure accuracy, identify trends, and recommend process improvements.

• Work closely with HR partners on onboarding, offboarding, compensation changes, and policy updates.
• Liaise with finance to support budgeting, forecasting, and reconciliation of payroll expenses.
• Provide exceptional customer service to employees and managers regarding payroll inquiries and issues.

• Bachelor’s degree preferred or comparable experience considered.
• Minimum 3–5 years of payroll experience, with at least 2 years using Paylocity payroll/HRIS systems.
• Experience in HR generalist functions strongly preferred.
• Strong understanding of payroll laws, tax regulations, and wage & hour compliance.
• High proficiency in Excel and HRIS reporting.
• Exceptional accuracy, analytical skills, and attention to detail.
• Strong communication and customer service skills.
• Ability to handle confidential information with integrity.