HR Coordinator

Overview

This position requires 100% onsite. Supervised by:
Human Resources Manager / Director of Human Resources. Level of Supervision:
Receives procedural direction (follow established standard procedures or policies, but there is some opportunity for discretion to make decisions among a few clear choices). The HR Coordinator provides administrative and human resources support across recruitment, employee records administration, compliance tracking, benefits support, leave administration, and general HR operations. Reporting to the HR Manager, this role serves as an entry-level HR generalist position with responsibility for supporting multiple functional areas within the Human Resources department.

The HR Coordinator performs operational HR duties requiring sound judgment, confidentiality, and consistent application of established HR policies and procedures. This position supports recruiting activities, onboarding logistics, document management, FMLA tracking, and compliance monitoring while providing responsive service to employees and supervisors. The role is designed as a developmental position for growth into a Human Resources Generalist.

Recruitment and Talent Acquisition Support

• Assist with full-cycle recruitment activities including job postings, applicant tracking, interview coordination, and candidate communications
• Screen applications for minimum qualifications in accordance with established guidelines
• Coordinate interview schedules and hiring logistics
• Support background checks, employment verifications, and pre-employment requirements
• Maintain applicant tracking system records and hiring documentation

Onboarding and Employee Lifecycle Administration

• Prepare and process new hire documentation and onboarding materials
• Coordinate orientation sessions and onboarding logistics
• Ensure accurate completion of I-9 documentation and required employment forms
• Maintain employee records and personnel files in compliance with retention requirements
• Support offboarding processes and separation documentation

HR Records and Compliance Support

• Maintain confidential employee personnel records
• Track required compliance documentation (EEO, DOT, certifications, training records)
• Assist with unemployment claims processing and employment verifications
• Generate routine HR reports related to staffing, turnover, and hiring metrics
• Support audit preparation and documentation reviews

Leave and Benefits Coordination Support

• Assist with tracking FMLA and other leave requests under direction of HR Manager
• Monitor leave documentation and return-to-work timelines
• Provide employees with general information regarding benefits and leave processes
• Coordinate communication between employees and benefits vendors as needed

Employee Relations and HR Operations Support

• Serve as first point of contact for routine HR inquiries especially via phone or email
• Provide guidance to employees on HR processes and direct complex issues to HR Manager
• Assist with preparation of disciplinary documentation or policy communications
• Support employee engagement initiatives and HR-related events
• Maintain HR calendars and scheduling as needed

Continuous Learning and Professional Development

• Participate in training to expand knowledge of HR laws and best practices
• Assist in updating HR policies and procedures
• Support departmental process improvements

Administrative and Clerical Support

• Perform general administrative tasks, including filing, scanning, copying, and data entry.
• Maintain HR department records, ensuring accurate and organized documentation.
• Assist in preparing HR reports, spreadsheets, and presentations.
• Process and distribute HR-related correspondence and notices.
• Maintain and order office supplies for the HR department.

Core Competencies: HR Operations Support

• Coordinates recruiting logistics
• Maintains personnel records
• Supports leave tracking processes

Confidentiality and Professional Integrity

• Maintains confidentiality of records
• Applies consistent policy interpretation
• Protects employee privacy

Organizational and Process Management

• Tracks compliance timelines
• Coordinates onboarding activities
• Maintains accurate documentation

Communicat…