Temporary IT Project Coordinator

At K&L Gates, we are looking for smart, imaginative and hard‑working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Temporary IT Project Coordinator to join K&L Gates. Candidates must be self‑starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

The IT Project Coordinator will support the execution and day‑to‑day operations of the Firm’s Demand Management and Project Portfolio processes during a temporary coverage period. This role will work closely with the Senior Business Relationship Manager (BRM) to coordinate intake, portfolio reporting, and governance activities across IT initiatives.

The Project Coordinator will play a key role in managing and tracking incoming requests, coordinating discovery efforts, maintaining portfolio data, and supporting communication across stakeholders. This role will ensure that project demand is documented, evaluated, and progressed through established governance processes in alignment with Firm priorities.

This position is ideal for someone with strong organizational and communication skills who is interested in developing experience in project coordination, demand management, and IT portfolio operations.

The Project Coordinator may also be assigned small, less complex projects or initiatives to run in a project manager capacity.

• Coordinate and track all incoming non‑support IT requests through the intake process
• Schedule and facilitate discovery discussions with requesters and Subject Matter Experts (SMEs)
• Ensure requests are properly documented, categorized, and progressed through governance workflows
• Maintain and organize the demand backlog and pipeline
• Coordinate with vendors, architects, procurement and other technology personnel to ensure required assessments and contracts are completed

• Collect, validate, and consolidate demand status updates, risks, issues, and milestones
• Produce recurring demand and portfolio reports and dashboards for IT leadership
• Ensure project and demand data is accurate, complete, and current

• Support execution of demand management and project governance processes
• Prepare materials and facilitate leadership updates on demand and initiative processes
• Help maintain intake workflows, demand dashboards and supporting tools
• Facilitate project handover meetings to ensure a smooth transition from demand to project

• Serve as a central coordination point between requesters, IT teams, vendors and leadership
• Communicate status updates, risks, and dependencies across active initiatives
• Escalate risks or issues to leadership before reaching critical status

• Maintain project and portfolio documentation, including SOPs and templates
• Prepare meeting materials, agendas, and notes
• Support data analysis and reporting related to resource planning and demand trends

• Manage the successful and timely delivery of smaller initiatives
• Participate in project discovery and governance meetings and propose improvements, if necessary
• Direct project correspondences by preparing and reviewing project scope, timeline, meeting minutes and emails
• Assist in the maintenance of department templates, records and resources, including team intranet and project team sites
• Provide additional administrative project support, as required

• Bachelor’s Degree or equivalent work experience required
• Excellent organizational and administrative skills
• Strong interpersonal skills with a proven ability to push back and manage expectations professionally
• Strong verbal and written communication skills
• Pragmatic, self‑disciplined and organized
• Strong work ethic and ability to work in an individual and team‑oriented setting
• Ability to coordinate and communicate across…