Purchasing Cooordinator

The Purchasing Coordinator is responsible for purchasing products from approved vendors to support Capitol Coffee's multiple warehouse locations. This position ensures adequate inventory levels while minimizing excess inventory and stock-outs. The coordinator works closely with sales, warehouse managers, manufacturers, and suppliers to maintain product availability and maximize inventory turns.

This position will be based in Charlotte, North Carolina, and will support purchasing activities across Capitol Coffee's distribution network.

• Create and issue daily purchase orders to manufacturers and distributors.
• Monitor inventory levels and replenish stock based on demand forecasts.
• Ensure all purchase orders are accurate regarding:
  • Quantity
  • Pricing
  • Freight terms
  • Delivery dates
• Expedite critical orders when necessary.
• Resolve vendor shortages and backorders.

• Communicate daily with suppliers.
• Resolve pricing discrepancies.
• Verify vendor confirmations.
• Track vendor lead times.
• Monitor fill rates.
• Coordinate product substitutions when necessary.

• Review purchasing reports.
• Track inventory turns.
• Monitor vendor performance.
• Prepare shortage reports.
• Maintain purchasing records.

• Work closely with:
  • Operations
  • Warehouse Managers
  • Sales
  • Customer Service
  • Accounting

• Recommend new purchasing procedures.
• Improve inventory accuracy.
• Reduce purchasing costs.
• Improve supplier performance.

• 1–5 years purchasing or inventory experience
• Strong Excel skills
• ERP experience (Net Suite preferred)
• Excellent organizational skills
• Strong communication skills
• Detail oriented
• Able to prioritize multiple projects

• Food service or beverage industry experience
• Coffee or vending industry experience
• Distribution purchasing experience