Purchasing Coordinator

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Full Time Professional Maya Hotels, Charlotte, NC, US

Join Maya Hotels and Take the Next Step in Your Career!

Are you a detail-oriented professional with a passion for hospitality, finance, and vendor relations? Maya Hotels is seeking a Purchasing Coordinator to oversee procurement across our hotel portfolio. In this role, you will help ensure that purchasing decisions align with brand standards, support operational efficiency, and directly impact guest satisfaction. This is a high-impact role that bridges operations and finance, driving cost control while supporting exceptional service quality.

Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, avid Hotel, Tru, Hilton Garden Inn, Hampton Inn and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market.

Learn more about us at

• Medical, Dental and Vision Insurance.
• 100% Employer Paid Life Insurance.
• Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance.
• Retirement Savings: 401K with Employer Contribution.
• Employee Perks:
  Employee Referral Program, hotel discounts, and more!
• Work-Life Balance:
  Paid Time Off (PTO).
• Competitive salary and performance-based bonuses.
• Career growth opportunities within the Maya Hotels family.
• A supportive and friendly work environment.
• The chance to work with ten well-respected hotel brands.

• Source, evaluate, and negotiate with suppliers to secure competitive pricing, quality, and delivery terms.
• Issue and manage purchase orders for all goods, services, and capital expenditures across properties.
• Monitor inventory levels to anticipate purchasing needs and prevent overstocking.
• Coordinate with department managers to validate purchase requests for accuracy, budget alignment, and operational necessity.
• Track all incoming orders, ensuring timely delivery and resolving any discrepancies or delays.
• Provide ongoing procurement support to General Managers and department heads, including vendor relations and product sourcing guidance.
• Oversee direct-to-site and bulk equipment orders (e.g., PTAC units) to ensure accurate distribution.
• Assist in annual budgeting by preparing procurement forecasts and capital expenditure inputs.

• Obtain, review and compare quotes for recurring and project-based services including, but not limited to:
  • Landscaping, mulch, flowers
  • PTAC cleaning and replacement
  • Elevator maintenance and repairs
  • Plumbing, electrical, roofing, and millwork
  • Ice machines, ADA pool lifts, and pressure washing
• Ensure all quotes are complete, consistent in scope, and comparable before submission for approval.
• Review and finalize quotes when submissions from General Managers to ensure clarity, completeness and comparability.

• Track and analyze purchasing trends to identify cost-savings opportunities and operational efficiencies.
• Analyze budget vs actual spending, ensuring strong control costs.
• Manage property checkbooks, ensuring accurate record-keeping and timely reconciliation. Including assisting finance with accrual, invoice coding, and audit readiness.
• Ensure all procurement activities align with Hilton, IHG, Marriott, including approved vendors and FF&E/OS&E guidelines.
• Maintain digital and physical purchasing records in compliance with company policy, audit standards, and brand requirements.
• Vet and onboard new vendors, maintaining up-to-date records, insurance certificates, contracts, and pricing catalogs.
• Foster strong relationships with preferred vendors while identifying cost-effective alternatives.
• Lead or support annual contract negotiations for key service providers (e.g., pest control, landscaping, elevator service, fire inspections, waste management).
• Evaluate vendor performance and pricing…