Business Office Manager

Legacy Heights is seeking a Business Office Manager to join their team! The Business Office Manager reports directly to Executive Director.

Business Office | Administrative. Supports community operations by maintaining office systems and administrative staff. Responsible for associate recognition and engagement, performance management and evaluations. Responsible for financial management and systems related business processes such as payroll & human resources administration and information monitoring/process. Manages business systems close and management business processes – key controls and technical/professional knowledge of quality assurance.

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; implementing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Maintains office staff by managing the recruitment, selection, orientation, and training of associates.
• Maintains administrative staff job results by coaching, counseling, and disciplining associates; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks.
• Achieves financial objectives by implementing set budget; analyzing variances and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

• 1 year related experience, Associate/Bachelor degree preferred.
• Experience in supply management, informing others, tracking/analyzing budget expenses, delegation, staffing, and managing processes.
• Ability to multi-task, supervise, develop standards, promote process improvement, inventory control, and reporting skills.

In an 8‑hour workday, associate may stand / walk: hours at one time 0‑2, total hours/day 4‑6.

In an 8‑hour workday, associate may sit: hours at one time 0‑4, total hours/day 4‑6.

In an 8‑hour workday, associate may drive: 30‑60 minutes, 1‑2 times a week.

Maximum lifting: 50 lbs frequency, 150 lbs occasionally. Maximum carrying: 40 lbs frequency, 70 lbs occasionally. Height of lift: 3‑4 feet. Distance of carry: 30 yards.

Hands for repetitive: simple grasping, pushing, pulling, fine manipulation.

Physical abilities: bend (occasionally), squat (occasionally), kneel (occasionally), climb (occasionally), reach (occasionally, 3 feet).