Bond Inventory & Procurement Supervisor

Overview

The Bond Inventory and Procurement Supervisor, under intermittent supervision, performs supervisory work with minimal decision-making discretion overseeing furniture, fixtures, and equipment (FF&E) procurement, budget maintenance, and inventory for assigned bond funded projects related to new, replacement, and renovated schools. Position is responsible for onsite monitoring of multiple projects simultaneously and will supervise contractors. Employee performs district-level work to carry out Board of Education policies under the direction of the Furniture, Fixtures & Equipment Manager.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary NC 14/Full-time, 12 months

Furniture, Fixtures & Equipment Manager

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte
- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

• Adhere to all state, federal, and local laws, policies, and procedures
• Supervise and evaluate assigned projects/contractors in the district
• Participate in the development and monitoring of the district's FF&E budget; make budget recommendations
• Track and monitor the collection of quotes for FF&E commodities for bond funded projects
• Monitor the procurement, delivery, and inventory of all bond funded FF&E
• Support the FF&E Manager with delivery logistics and installations to ensure successful openings of schools
• Support the FF&E Manager with procurement, delivery, and inventory of refresh/replacement furniture requests for administrative furniture, cafeteria tables, etc.
• Support the FF&E Manager with onsite move management activities for all school and administrative office relocations and set-ups
• Track and monitor backordered and/or shortage orders for existing schools and administrative spaces
• Resolve procurement or invoicing issues and shipment discrepancies that occur with bond funded FF&E
• Collaborate with district departments and vendors including moving companies, construction teams, etc.
• Conduct regular onsite walkthroughs, monitoring visits, and coordination efforts
• Participate in project/account close-outs with site administrator and Finance
• Participate in professional development workshops and attend meetings as required
• Create an inclusive environment with positive communication/public relations
• Performs related duties as assigned

• Comprehensive knowledge and understanding of the principles, practices, and procedures of inventory and procurement
• Comprehensive knowledge of federal, state, and local regulatory requirements applicable to school system procurement
• Thorough knowledge of county and school board policies, procedures, and standards regarding procurement
• Thorough knowledge of required records preparation and maintenance related to bond funded projects
• Skilled in continuous improvement processes and team-oriented planning and execution
• Skilled in organization and attention to detail
• Skilled in Excel, process flow, and process improvement
• Ability to monitor and implement a fiscally sound budget
• Ability to supervise multiple large-scale and small-scale projects simultaneously using project management best practices
• Ability to supervise and evaluate the work of others
• Ability to produce data analysis and present findings and recommendations
• Ability to reason, make sound judgments, and maintain effective working relationships
• Ability to employ positive communication skills in all settings/mediums
• Ability to maintain confidentiality regarding school system business
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to work effectively in a deadline-driven, rapidly changing team environment

• High School Diploma or equivalent required
• Minium of three (3) years of related experience required
• Prior supervisor experience preferred
• Equivalent combination of education and experience

• Possess and maintain a valid Driver's License or ability to provide own transportation.
• Travel to school district buildings and professional meetings.