Assistant Facilities Manager

This job is with JLL, an inclusive employer and a member of my Gwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:
This Assistant Facilities Manager position involves managing site operations in accordance with all agreed policies, procedures, and contract scope while developing strong client relationships. You'll oversee vendor management for various building services, support project implementation, and lead a team to deliver exceptional facility management services. The role requires close collaboration with the Facility Manager to ensure client satisfaction, achieve financial targets, and maintain compliance with safety regulations and key performance indicators while driving innovation and operational excellence across the portfolio.
Your day-to-day tasks will include:
Managing vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other maintenance services

Supporting work order management for in-house staff and vendors, ensuring timely completion of service requests

Assisting with annual budgeting, quarterly forecasting, and monthly spend reporting (actual vs. budget, variance analysis)

Managing vendor purchase orders, invoices, and payments while maximizing utilization of preferred vendors and Minority/Women owned Business Enterprises

Leading, developing, and supervising a professional team to deliver extraordinary service while providing excellent onboarding and training

Enforcing company safety policies, implementing hazard control practices, and ensuring compliance with local codes and Jones Lang LaSalle operations standards

Proactively developing and managing client relationships to ensure expected service levels are achieved and exceed key performance indicators

Supporting facility soft services including meeting preparations, food services, logistics, building entry, moves/reconfigurations, and events

Collaborating with the Facility Manager on short and long-term project implementation and the development of innovative programs to reduce operating costs

Desired experience and technical skills:
You should demonstrate strong analytical, organizational, and presentation skills with proficiency in a range of information technology tools and platforms. The ability to proactively manage client relationships, ensure service level achievement, and deliver exceptional quality service is essential. Strong collaboration and teamwork capabilities are required to coordinate across service lines and drive the implementation of IFM best practices and innovations.
Requirements:
Minimum 2 years of supervisory experience in facilities management or related field

Proven ability to lead, manage, develop, and supervise a professional team

Strong financial acumen with experience in budgeting, forecasting, and cost control

Ability to enforce company policies and safety training requirements

Experience managing vendor relationships and contract maintenance

Commitment to acting as an ambassador for JLL by maintaining the firm's core values of Teamwork, Ethics, and Excellence

Capability to participate in performance management programs and personal development planning

Preferred:
Associate's or Bachelor's degree in Facilities, Property, Business, or related field

Experience with capital planning and client interface for building improvements

Background in implementing innovative programs that increase productivity and reduce operating costs

Familiarity with Minority/Women owned Business Enterprise (M/WBE) goal setting and…