Proposal Coordinator

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Full Time Professional Andalusia, AL, US

14 days ago Requisition

PROPOSAL COORDINATOR

Three Notch Group

Andalusia, AL | Charlotte, NC | Dothan, AL

Three Notch Group is a Top 400 ENR design firm with over 80 years of experience, dedicated to delivering a wide range of services, including Field and Lab Services, UST, Environmental, Utility, Transportation, Geotechnical & Construction Engineering, and Civil/Site Development. We foster a collaborative environment where team members can build lasting friendships, support one another, and guide our clients in shaping their futures.

With offices across the Southeast, including seven in Alabama, two in North Carolina, one in Florida, one in Georgia, and one in Tennessee, we offer an exceptional opportunity for personal and professional growth. If you’re ready to make a difference and advance your career, join us at Three Notch and be part of a team that truly values your contributions!

Three Notch Group is seeking an organized, collaborative, and detail-oriented Proposal Coordinator to support the development of high-quality proposals, statements of qualifications, and other marketing and business development materials. This role will work closely with technical professionals, project managers, practice leaders, and other team members to coordinate pursuits from initial RFP/RFQ review through final submission.

The ideal candidate is a strong communicator and project coordinator who enjoys bringing people, information, and ideas together to create compelling, client-focused deliverables.

• Coordinate the development and submission of proposals, SOQs, SF330s, letters of interest, and other pursuit materials, ensuring deadlines and submission requirements are met.
• Review RFPs/RFQs, identify requirements, develop proposal schedules and compliance checklists, and coordinate assignments with pursuit teams.
• Partner with technical and business leaders to develop client-focused content, win themes, differentiators, project descriptions, resumes, and other proposal materials.
• Maintain accurate and current proposal resources, including employee resumes, project experience, firm qualifications, client information, and reusable content.
• Coordinate proposal schedules, internal reviews, staffing needs, and deliverables while proactively communicating deadlines and potential risks.
• Support proposal closeout, client debriefs, win/loss tracking, and lessons learned to continuously strengthen the company's pursuit process.
• Help maintain and improve proposal templates, standards, workflows, graphics, and quality-control practices.
• Responsibly leverage approved AI technologies and other emerging tools to improve the efficiency, quality, and consistency of proposal development and marketing deliverables.

Success in this role means producing accurate, compliant, and professional proposals on time; keeping pursuit teams organized and informed; maintaining high-quality proposal information and resources; and continuously looking for ways to improve how we pursue and win work.

The Proposal Coordinator will build strong working relationships across the organization and demonstrate accountability, attention to detail, initiative, responsiveness, and a commitment to delivering an exceptional experience for both internal teams and clients.

At Three Notch Group, you will have the opportunity to collaborate with talented professionals across multiple disciplines, contribute to meaningful pursuits, and help shape how we tell our story and connect with the…