Transportation Billing Specialist; Driver Payroll & Freight Billing

Apex Transit Solutions is a certified Women’s Business Enterprise (WBE) and an asset-based logistics provider dedicated to delivering efficient and reliable logistics solutions. We operate a modern, well-maintained fleet equipped with advanced technology to ensure safe, timely, and eco-friendly deliveries. Our team prioritizes customers' shipment deadlines with care and professionalism, offering tailored solutions that optimize supply chain efficiency. Committed to sustainability, we focus on reducing our carbon footprint and integrating green logistics into every aspect of operations.

Additionally, we proudly give back to communities through initiatives that support disaster relief and combat hunger, making a positive impact beyond logistics.

Apex Transit & Logistics is hiring a Transportation Billing Specialist to support our Accounting and Operations teams. This role is essential to keeping our business running smoothly by ensuring freight loads are billed correctly, drivers are paid accurately and on time, and outstanding invoices are followed up consistently.

If you are detail-oriented, organized, and comfortable working in a fast-paced transportation environment, we would love to hear from you.

• Invoice loads daily/weekly using PODs, rate confirmations, dispatch paperwork, and customer agreements
• Verify linehaul rates, accessorial charges (detention, layover, TONU, lumper, etc.), and fuel surcharges (when applicable)
• Submit invoices within customer-required timelines
• Maintain clean, organized load documentation and billing records

• Process driver payroll accurately and on schedule
• Verify mileage, percentage, hourly, or flat-rate pay (as applicable)
• Confirm stops, detention, layover, bonuses, reimbursements, and deductions
• Resolve driver pay questions professionally and promptly
  
  Coordinate with dispatch to confirm approvals and load details

• Monitor aging reports and track open invoices
• Follow up with customers regarding payment status, missing paperwork, or disputes
• Document collection activity and communication
• Assist in resolving billing issues to accelerate payment

• Assist with reporting, audits, and documentation requests
• Maintain accurate customer and driver records
• Work closely with operations and management to ensure accuracy

• 1+ year experience in billing, payroll, and/or accounts receivable
• Strong attention to detail and data entry accuracy
• Professional phone and email communication
• Ability to meet deadlines with minimal supervision

• Familiarity with PODs, BOLs, and rate confirmations
• Understanding of accessorial billing and driver pay structures
• Collections experience in a transportation environment

• TMS systems
• Quick Books (preferred, not required)
• Excel / Google Sheets
• PDF and document management tools
• Office-based in Charlotte/Concord
• Frequent communication with drivers, dispatch, and customers
• Competitive pay based on experience
• PTO, paid holidays
• Dental, disability, life insurance

📩

To apply:

Send your resume to