Business Manager

Charlottesville Catholic School seeks a Business Manager for the  school year and beyond.

The Business Manager at Charlottesville Catholic School is responsible for developing and maintaining the school budget both annually and long term, general ledger, accounts receivable and payable and payroll. In addition, the Business Manager maintains all employee files and records and administers all Human Resource duties. The Business Manager oversees the school financial aid process and all tuition postings and payments.

This position performs a combination of both daily and monthly accounting functions as well as provides analysis of yearly trends on enrollment, tuition income and financial aid. Maintaining the overall financial health of the school is the top priority of the Business Manager.

The Business Manager should have a general understanding of office work and extensive knowledge of acceptable business, accounting and human resource practices. It is essential to be skilled in writing and verbal communication and be able to multitask effectively and meet strict deadlines. The Business Manager should have extensive experience using spreadsheet and word processing programs using both Microsoft Office as well as Google Drive.

The Business Manager should be organized, professional, and accurate in their work. Confidentiality is essential to this position.

• Develop annual and review monthly the school’s operating budget. Report variances and discrepancies with explanation to the school principal and finance committee.
• Prepare all salary, tuition and enrollment spreadsheets in support of the annual budget. Report to the Catholic Diocese of Richmond as required.
• Develop and maintain tuition worksheet based on actual enrollment. Utilize spreadsheets to accurately assign tuition amounts to parent accounts in FACTS. Track and report to the Principal past due tuition balances. Actively engage in collection of all past due accounts including tuition, aftercare, and all other fees.
• Purchasing and accounts payable. Responsible for all facets of payables processing. Oversee expenses and purchasing while maintaining close analysis of budget.
• General Ledger posting, general journal entries including calculation of summer salaries and prepaid tuition amounts with corresponding journal entries. Month end and year end close with supporting detail according to Diocesan set deadlines.
  Process all moneys received, process timely bank deposits. Record all receipts through Stripe and/or Square. Enter all receipts into school accounting software.
• Reconcile all bank accounts monthly. Ensure all receipts are received and authorized.
• Payroll-process all timesheets, record and enter in outside payroll company software according to deadlines for payroll. Maintain all employee payroll records and update as needed. Onboarding of all new employees in payroll system. Update annual salary rates and deductions.
• Act has Human Resource specialist and liaison with the Catholic Diocese of Richmond. Responsibilities to include all completion and maintenance of FMLA, short term disability, worker’s compensation accident reports. Ensure that all I-9 documents are processed and stored according to Department of Homeland Securities guidelines.
• Oversee health insurance open enrollment, collect and process all paperwork, update health rates for 10 and 12 month employees. Maintain all health insurance changes throughout the year.
• Process all financial aid applications according to guidelines developed in conjunction with the principal and finance committee through all three diocesan rounds of application. Serve as main point of contact for all financial aid inquiries. Follow up on all applications through the process. Run calculations for awards, adjust for families with exemptions. Notify all families of awards, adjust tuition for awards.
  
  Process and review all inquiries by families for review of awards.
• Report to Principal and finance committee monthly on all finances, budget variances and other topics as needed. Provide long term analysis of all key accounting functions including financial aid, tuition and enrollment.
• Other…