Medical Education Assistant

Position Summary

The UVA Department of Anesthesiology seeks to hire a Medical Education Assistant to provide comprehensive administrative support for its medical education programs. This role will perform a wide range of administrative duties including data entry, record-keeping, and serving as the primary point of contact for students and medical professional personnel. The position is responsible for developing, implementing and compiling assessments and evaluations of program effectiveness for medical students and graduate medical education trainees.

Additional responsibilities include data analysis and reporting for educational quality improvement, accreditation, and scholarly activities.

• Maintain organized, detailed and accurate office files related to medical education programs including records, reports, and correspondence.

• Perform work involving extensive daily computer use, including email, databases, and Microsoft Office software applications such as Word, Excel, PowerPoint, and Teams.

• Serve as a frontline point of contact by promptly answering telephone calls and emails from students, screen inquiries, and respond to routine requests or refer matters to the appropriate medical education personnel.

• Schedule and coordinate meetings, educational events, and travel, monitor calendars and proactively bring pertinent items to the attention of medical education personnel.

• Track expenditures using receipts and supporting documentation and prepare reimbursement requests in accordance with departmental procedures.

• Process, prepare, edit and format reports and documents as needed.

• Assist with coordination of the interview and selection process, credentialing processes, and graduation verification for medical education programs.

• Perform additional duties as assigned to support departmental operations and program needs.

• Education:
  
  High School Graduate or Equivalent

Job requires sitting for prolonged periods, frequently bending/stooping. Proficient communicative, auditory and visual skills; attention to detail and ability to write legibly; ability to lift/push/pull less than 20 lbs. May be exposed to chemicals, blood/body fluids and infectious disease.

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.

• This is a restricted position, which is dependent on funding and is contingent upon funding availability.

• This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after February 9, 2026.

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

Please apply online, by searching for requisition number R0080083. Internal applicants may search and apply on the UVA Internal Careers website. Complete an application with the following documents:
Resume, Cover Letter. Upload all materials into the resume submission field. You can submit multiple documents into this field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA s third-party partner, Skill Survey, during the final phase of the interview. Five references will be requested, with at least three responses required.

• For questions about the application process, please contact Jon Freeman, Recruiting Specialist at jf2sw.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA s commitment to non-discrimination and equal opportunity employment.