Office & Marketing Coordinator

Company: Frank Hardy Sotheby's International Realty

Job Type: Part-time, 20 hours per week

Pay: $21,000 per year

Reports To
:
Director of Operations

We are seeking a dependable and organized Office Coordinator to manage day‑to‑day office operations and provide marketing support for our real estate agency. This is a split role with responsibilities divided between administrative/office tasks and marketing support. You'll spend part of your time managing office operations (phones, supplies, errands, mail) and part of your time working with our Marketing Director on social media content, graphics, and marketing materials.

We are seeking someone who is highly observant and proactive, with the ability to anticipate needs and take initiative.

• Manage phone calls, mail, and packages
• Maintain office supplies and equipment, including troubleshooting and vendor coordination
• Run errands such as bank deposits and supply pickups
• Scan, organize, and maintain digital and physical files
• Keep office spaces clean, organized, and professionally presented
• Other administrative duties as assigned

• Work alongside the Marketing Director on various marketing initiatives
• Create and schedule social media content across platforms
• Design marketing materials using Canva or similar tools
• Take photos and videos for marketing purposes (properties, events, team activities)
• Assist with mailings, promotional campaigns, and market research
• Help maintain brand consistency across all marketing materials

• Availability to work in-person at our Charlottesville office
• Valid driver’s license and access to a reliable vehicle for errands
• Experience with Canva or similar design tools
• Computer proficiency, including email, cloud storage, and basic office software
• Ability to work independently, manage multiple priorities, and anticipate needs proactively
• Strong organizational and time management skills with keen attention to detail
• Solution‑oriented thinker who identifies and addresses challenges
• Professional and friendly demeanor with excellent interpersonal skills