Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Charlottesville, Virginia. This is a Contract to permanent position, offering an excellent opportunity for growth within a dynamic office environment. The ideal candidate will play a key role in supporting daily operations and ensuring the smooth functioning of administrative tasks.

Responsibilities:

Respond promptly to inbound inquiries via phone and email

Conduct initial intake and information gathering to assess potential matters

Review and organize documentation for internal review and follow-up

Coordinate scheduling and communication between clients and internal teams

Draft and prepare standard agreements, notices, and related documentation

Track intake status and initiate appropriate closure or follow-up actions

Maintain accurate records and ensure compliance with established procedures

Provide professional, empathetic customer service to both external and internal contacts

Proactively follow up on outstanding requests to support timely decision-making

Requirements

Experience in an administrative, client services, or coordination role (professional services, law firms, or regulated environments preferred)

Strong written and verbal communication skills

High attention to detail with the ability to manage multiple priorities and deadlines

Comfortable working independently while collaborating within a team environment

Professional judgment and discretion when handling sensitive information

Proficiency with standard office technology and productivity tools (e.g., word processing, spreadsheets, email systems)

Ability to adapt in a fast-paced, evolving environment

Strong organizational skills and a proactive, solution-oriented mindset

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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