Administrative Generalist​/Coordinator, OBGYN Department

Overview

The Department of OBGYN is seeking an Administrative Generalist/Coordinator to join our team in support of our expanding clinical, research, education and community missions. Our growing department currently supports over 50 clinical faculty in clinical care across the State of Virginia, 20 OBGYN Residents, 2 Fellowships, and Medical Student learners.

• Provide professional-level administrative support across multiple divisions, including clinical scheduling and meeting coordination.
• Manage faculty appointments, faculty affairs correspondence, and promotion and tenure processes in collaboration with the School of Medicine. Attend faculty affairs and promotion and tenure meetings.
• Support the Department’s financial operations, including expense report processing and invoicing for outreach sites through Workday Finance.
• Assist with process improvement projects, including Plan-Do-Study-Act (PDSA) cycles, data collection, project tracking, and action item management.
• Analyze operational data and generate reports to support strategic planning and continuous improvement efforts.
• Advise division and department leadership on administrative matters, operational needs, and opportunities for improvement.
• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
• Additional responsibilities will be assigned based on the evolving needs of the Department.

• Administrative Coordinator, Administrative Operations Professional 1:
  • Education:
    
    Bachelor's Degree or combination of education and related experience in lieu of a degree required.
  • Experience:
    
    3+ years of relevant experience required.
• Administrative Generalist, Administrative Operations Professional 2:
  • Education:
    
    Bachelor's Degree or combination of education and related experience in lieu of a degree required.
  • Experience:
    
    4+ years of relevant experience required.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings.

$57,000 - $65,000, commensurate with education and experience.

Summer 2026

• This is an exempt-level, benefited position.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• This position is based in Charlottesville, VA, and must be performed fully on-site. After 6 months, the position will be eligible for a hybrid work schedule of 3 days on Grounds with 2 days remote.

• Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.