Student Affairs Event Associate

The University of Virginia's Student Affairs Event Management team has an opportunity for a full‑time Event Associate.

Student Affairs Event Management is responsible for the operation and coordination of more than 10,000 events within student activity spaces each year – this includes Newcomb Hall, the UVA Chapel, Ern Commons, the Student Activities Building, outdoor venues, and many more.

The Associate works as part of the event scheduling and coordination team on a variety of activities, including student organization, university department, and outside events. This individual is responsible for maintaining vendor relationships, supporting client accounts, billing and invoicing, and helping to plan, set up, and execute events. They gather cost information and make recommendations to clients/Event Planners, compile event material, run reports, maintain mailing lists, and update the event calendar, as necessary.

• Process reservation requests using the 25
  
  Live application
• Compile and process billing and invoicing
• Contact student groups and departments regarding their events
• Ensure rooms are set up correctly
• Review daily event schedules
• Collaborate with Student Affairs colleagues
• Communicate with student workers about daily tasks

The position communicates event details to stakeholders and is proactive in solving problems independently and as part of a team.

• Bachelor's degree or combination of education, experience, and/or certifications in lieu of a degree requirement.
• 3+ years of relevant experience.

• Experience with 25
  
  Live facility scheduling software and When2
  
  Work staffing software.
• Office management experience.
• Experience coordinating part‑time staff schedules.

Employee will be required to lift various weights, climb ladders and stairs in order to complete jobs. The use of both hands and repetitive motion will be required while performing duties.

• The anticipated hiring range is $21.00 - $26.00 per hour, commensurate with education and experience.

• This is a non‑exempt‑level, benefited position.
• This position is based in Charlottesville, VA, and must be performed fully on‑site.

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship at this time.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.