Facilities & Workplace Associate

Apex Clean Energy was founded with a singular focus: to accelerate the shift to clean energy. Through origination, construction, and operation of utility-scale wind, solar, and storage facilities, distributed energy resources, and green fuel technologies, Apex is expanding the renewable frontier across North America. Our mission-driven team of almost 400 professionals uses a data-focused approach and an unrivaled portfolio of projects to create solutions for the world’s most innovative and forward-thinking customers.

For more information about how Apex is building the energy company of the future,

Apex strives to excel in every phase of project realization, from origination and financing to construction and asset management. Our mission-driven team seeks determined, resolute individuals who strive to innovate and go above the call of duty, and who will relentlessly do their part to help accelerate the shift to America’s clean energy future.

We are looking for a highly reliable, detail-oriented Facilities and Workplace Associate to support the day-to-day operations of our corporate office in downtown Charlottesville, serving approximately 200 employees. This role is central to delivering seamless, high-quality workplace experience within a dynamic and collaborative corporate environment.

This position is ideal for someone who thrives at the intersection of event execution and office management, someone who enjoys being hands‑on while bringing structure, creativity, and attention to detail to their work. You have a natural ability to anticipate needs, keep things running smoothly, and create environments where people feel supported and engaged.

Working as part of the facilities and workplace team, you will help oversee daily office operations while leading the coordination and execution of a wide range of company events throughout the year - from small team gatherings to large-scale initiatives, including two annual Company Weeks and weekly hybrid All Hands meetings featuring a catered company breakfast.

You’ll play a critical role in ensuring our office runs smoothly while continuously elevating how employees and visitors experience the space. This is a high‑visibility, high‑impact role where consistency, ownership, and follow‑through truly matter.

Primary Responsibilities:

Core Facility Operations

• Maintain office readiness: clean, stocked, organized, and fully functional at all times
• Execute room setups, office moves, and basic space adjustments
• Support vendor coordination and resolve day‑to‑day facility issues quickly and professionally
• Manage and order supplies, snacks, mail, and deliveries with strong attention to detail

Workplace Experience & Events

• Project manage and execute our two annual Company Weeks, oversee weekly hybrid Morning All Hands meetings, and coordinate a wide range of internal events throughout the year—from ad hoc team lunches to large-scale company gatherings
• Own volunteer days (Spring and Fall), including coordination, logistics, and communication
• Manage event and workplace‑related administrative processes, including budgeting, invoice tracking, vendor coordination, and expense reconciliation
• Help create a welcoming, high‑functioning environment for employees and visitors
• Maintain and elevate the look, feel, and flow of shared spaces (cleanliness, organization, energy)
• Identify and implement small improvements that enhance the day‑to‑day workplace experience

Corporate Administrative Support

• Provide general administrative support across Facilities, Events, and broader People Operations as needed
• Support execution of internal communications (posting updates, maintaining digital screens, coordinating messaging across teams)
• Help ensure key information is shared clearly, consistently, and in a timely manner across office and remote teams
• Maintain and reinforce human connection touchpoints through thoughtful, well‑executed communication and coordination
• Assist with light project coordination and follow‑through to keep initiatives moving forward

Success Profile

To succeed as a Facility & Workplace Associate at Apex Clean Energy, you’ll need to excel within the…