Executive Assistant, SOM Dean's Office Operations

The University of Virginia School of Medicine seeks a highly skilled, dynamic, and professional Executive Assistant to support the Dean's Office Operations area, working closely with the Chief Operating Officer (COO), Associate Dean for Finance & Administration, and their teams.

This role is ideal for a polished, highly organized professional who thrives in a fast paced, collaborative environment and enjoys serving as a trusted partner to senior leadership. This position is based onsite within a highly collaborative, professional, and fast paced environment.

Why This Role Matters

The School of Medicine operates within a complex academic healthcare environment where strong leadership coordination and operational excellence are essential. Rather than functioning solely as administrative support, this role is a key partner to Dean's Office Operations leadership, supporting strategic priorities through executive support, project coordination, and stakeholder engagement. Success requires sound judgment, discretion, professionalism, and the ability to navigate a dynamic environment with confidence.

What You'll Be Responsible For

* Manage complex executive calendars with a high degree of accuracy and responsiveness, including scheduling meetings and coordinating logistics for leadership and group engagements.

* Serve as a key liaison with University and Health System leadership, fostering strong working relationships across a wide range of stakeholders.

* Interpret and apply organizational policies and procedures to ensure appropriate protocols and decision-making processes are consistently followed.

* Coordinate and track strategic projects and initiatives, including monitoring progress, managing action items, and ensuring timely follow-up and communication with key stakeholders.

* Prepare professional communications, including memos, correspondence, and briefing materials; develop meeting agendas, identify participants, and ensure effective information flow across multiple channels (e.g., meetings, presentations, conferences, and events).

* Exercise the highest level of discretion and judgment in handling confidential and sensitive information.

What We're Looking For

We're seeking someone who brings:

* A high degree of professionalism, discretion, diplomacy, and sound judgment, particularly when managing confidential or sensitive matters.

* Exceptional organizational and prioritization skills, with the ability to manage multiple competing demands in a dynamic environment.

* Strong executive support capabilities, including complex calendar management, coordination, and proactive problem solving.

* Excellent written, verbal, and interpersonal communication skills, along with the ability to build effective relationships across diverse stakeholder groups.

* Experience coordinating projects, tracking priorities, and ensuring accountability for deliverables and follow up actions.

* Comfort working within established systems, policies, and institutional processes while exercising independent judgment.

* Strong attention to detail, adaptability, and a commitment to operational excellence.

* Experience supporting senior leaders in a complex organization, preferably within higher education, healthcare, academic medicine, or a similarly multifaceted environment.

Minimum Requirements

Education:

Bachelor's Degree or combination of education and related experience in lieu of a degree required.

Experience:

3+ years of relevant experience required.

Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated Salary Range: $70,000 - $80,000, commensurate with education and experience.

Position Type & Work Location

* This is a non-exempt-level, benefited position. Learn more about UVA benefits.

* This position is based in Charlottesville, VA, and must be performed fully on-site.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

The position will remain open until filled.

Additional Requirements

* Background checks and pre-employment health screenings will be conducted…