Deputy Court Clerk

The Circuit Court's Deputy Court Clerk performs administrative and technical duties supporting the efficient operation of the Clerk’s Office and the Court. The position is assigned to the Circuit Court's Land Division and reports to the Clerk of the Circuit Court.

In the Land Division the clerk receives and processes payments and fees, records and indexes land records and related documents, assists the public and other customers by providing information and directing inquiries, and receives and distributes mail, deliveries, and other materials.

The preferred hiring amount for this position is between $24.12 - $26.75 an hour ($50,169.60 - $55,640 annually). Starting offer is based on applicable education, experience, and internal equity.

• Full-time, non-exempt status.
• 13 paid holidays plus one floating holiday, vacation and sick leave.
• Health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities.
• Retirement benefits:
• Defined Benefit Pension Plan: provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age; 5‑year vesting period; employee contribution of 5% of salary.
• Defined Contribution 401(a) Plan: employer makes fixed contributions to an individual account; vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service; no salary contribution required.
• Voluntary 457 Deferred Compensation Plan.
• Eligibility to purchase prior service credit under the Defined Benefit Plan.
• City of Charlottesville manages its own retirement system; a portability agreement is available for eligible employees.

• Maintains and updates computer information.
• Assists members of the public and Court personnel in person, by telephone, by mail, or by e‑mail.
• Administers oaths as necessary.
• Responsible for appropriate use and maintenance of City equipment, tools, and other resources during work time.
• Demonstrates regular and reliable attendance.

• Receives computer‑based payments for services rendered; determines collection of fines and costs/filing fees.
• Receives documents for recording or filing; maintains information in computerized indexes.
• Assists the general public in person, by telephone, by mail, or e‑mail; directs inquiries to appropriate parties or resources; answers questions and provides information within specific guidelines; provides forms, applications, and other materials.
• Receives and distributes mail, shipments, deliveries, and materials.

• Attends criminal hearings and trials.
• Drafts Court Orders memorializing what occurred in hearings and trials.
• Updates the State Circuit Case Management System and various databases regarding actions, court costs, fines, and/or restitution.
• Sends necessary updates to local jail, probation officer, or other outside agency.
• Performs clerical support duties, including preparing, typing, copying, collating, filing, and e‑filing Court documents, forms, reports, records, and other materials.
• Assists the general public in person, by telephone, by mail, or e‑mail; directs to appropriate parties or resources; answers questions and provides information within specific guidelines; provides forms, applications, and other materials.

• Responsible for daily finance and bookkeeping matters and updating the Financial Accounting System.
• Reconciles daily receipts and prepares daily deposit of funds collected.
• Assists with questions regarding court costs and restitutions.
• Sets up payment plans.
• Disburses restitution to victims of crimes.
• Assists general public in the Records Room.
• Responds to and manages records requests from various agencies.
• Oversees requirements for electronic programs such as EVPS, IRMS, etc.

• Performs additional duties to support operational requirements as apparent or assigned.

• High school diploma or GED, and at least 1 year of work experience that includes interaction with the public, data entry, and…