Program & Events Coordinator, Darden School of Business

The University of Virginia Darden School of Business seeks a Program & Events Coordinator to join its team in Charlottesville, Virginia. This position has two primary functions:
1) support the operational and administrative needs of the LaCross Institute for Ethical AI in Business; and
2) serve on the shared services team that provides communication, event, and administrative support for the other centers of excellence at Darden (Batten Institute for Entrepreneurship, Innovation and Technology; Institute for Business in Society; and the Mayo Center for Asset Management). The role reports to the Director of Shared Services with the Director of the LaCross AI Institute providing direction for the institute’s portion of the position.

• Help manage scheduling, communications, and coordination of meetings, seminars, and events.
• Assist in managing center budgets and financials, including processing reimbursements, invoices, and expense reports.
• Maintain and update center databases, records, and files.
• Help plan, organize, and execute center programs such as research projects, faculty and student seminars, courses, and other educational programs, which may occur outside typical business hours.
• Help plan, organize and execute center events such as conferences, workshops, guest speakers, and webinars, which may occur outside typical business hours.
• Help manage relationships with external partners, including sponsors, speakers, and collaborators.
• Help draft and proofread communication materials such as newsletters, announcements, and project summaries.
• Assist in maintaining the research center’s web and social presence.
• Assist in creating and executing digital communications.
• Liaise with internal and external stakeholders, including academic institutions, industry partners, vendors, and alumni.

• High School Diploma or equivalent required.
• 1+ year of relevant experience required.

• Bachelor’s degree is strongly preferred.
• Experience with Microsoft Office Suite (e.g., PowerPoint, Outlook).
• Higher education experience, working with academic programs.
• Experience managing website and social content.
• Competency in Adobe (e.g., Photoshop), Salesforce (e.g., Marketing Cloud), and/or similar web, communication, and design tools (e.g., Canva, Acorn).

The ideal candidate will possess administrative/general office support experience that can be demonstrated through a combination of work and extracurricular activities, the ability to work under tight deadlines and manage multiple priorities, strong interpersonal relationships and teamwork skills, and the ability to work independently and exercise sound judgment.

This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs.

$25.00 - $26.00 per hour.

• This is a non-exempt-level, benefited position.
• This position is based in Charlottesville, VA, with an in-person presence.

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.