Office Manager

Job Information

• Job Category Central
• Employee Type FT Salary
• Required Degree 2 Year Degree

• Name Jane Lilly

Incarnation is hiring a full-time (40 hour/week) Office Manager.

• The Office Manager is responsible for the accurate and timely maintenance of all parishioner, financial, and human resource records for the parish community.
• This role also manages parish and pastor correspondence, maintains the pastor’s calendar, and oversees the reception desk to ensure smooth daily operations

• Maintain parish census and sacramental records within the diocesan database
• Record sacraments in permanent parish record books
• Generate and distribute reports as requested by staff
• Issue sacramental certificates and send notifications to appropriate churches
• Coordinate marriage documentation with clergy
• Support religious formation staff with student tuition administration

• Verify and approve employee time submissions for payroll
• Process payroll in coordination with diocesan systems
• Maintain parish accounting records across platforms
• Perform monthly reconciliation of all cash accounts
• Ensure proper allocation and accuracy of designated funds
• Ensure timely payment of all parish expenses
• Manage parishioner envelope systems with vendor coordination
• Track and maintain parishioner contribution records
• Monitor ministry budgets for compliance
• Prepare monthly and annual financial reports
• Submit required federal and state tax reports
• Develop and submit the annual parish budget
• Manage office equipment purchases and service contracts
• Coordinate and attend Finance Council meetings

• Coordinate with diocesan payroll and HR systems

• Manage parish and pastor correspondence
• Maintain and coordinate the pastor’s calendar
• Organize and maintain the pastor’s personal files
• Oversee office supply inventory and procurement

• Supervise reception staff and office volunteers
• Support front desk operations, including phone inquiries, walk‑ins, and calendar coordination

• Strong attention to detail and confidentiality
• Ability to manage multiple priorities efficiently
• Professional communication skills with parishioners, staff, and clergy

• Business, accounting, or bookkeeping experience is required.
• Associates degree or higher in bookkeeping or related field is required.

Interested candidates should submit a cover letter of interest and resume.