Admin Assistant - Receptionist

Administrative Assistant

Reports To:

HR Manager

Schedule:

Monday–Friday, 8:00 AM – 5:00 PM (Onsite)

Position Summary

The Administrative Assistant serves as the face and voice of Design Electric, Inc. by greeting guests, directing calls, supporting internal teams, and ensuring a smooth flow of information across departments. This role plays a critical part in upholding our professional reputation and supporting day-to‑day operations with a positive, proactive attitude.

Core Responsibilities:

• Greet and direct visitors in a warm and professional manner
• Operate the multi-line phone system; answer, screen, and transfer calls
• Retrieve and distribute voicemails to appropriate departments
• Follow up on missed calls and ensure timely responses
• Provide general knowledge about Design Electric’s services, departments, and teams

• Check, sort, and deliver mail daily
• Maintain stock of office supplies and distribute as needed

• Assist all departments with clerical and administrative tasks
• Perform data entry, filing, and organization of office records

• Grade entry
• Class registration
• School and licensing communication
• Assist with paperwork submission to DPOR and Virginia Works
• Keep accurate record of Apprentice attendance

• Clear, courteous, and professional communication (in person, phone, and email)
• Friendly, polished, and confident presence at the front desk
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle multiple tasks and requests with a high level of organization
• Willingness to learn and work well with a variety of personalities

• Health, dental, vision, and life insurance
• 401(k) with a 25% company match
• Disability coverage
• Health Savings Account (HSA) & cost-saving prescription program
• 24/7 virtual doctor consult & company nurse advocate
• Employee assistance program
• Employee stock ownership program
• Bonus and gain sharing program
• Paid time off (PTO), sick leave, and 7 paid holidays
• Free orthopedic care

• Safety First – Maintain a safe and welcoming environment
• Gets It Done – Responsive, reliable, and takes initiative
• Collaboration – Willingness to support all departments
• Innovation – Finds efficient ways to handle requests
• Humble but Confident – Represents the company with professionalism and approachability

Design Electric, Inc. is an Equal Opportunity Employer. We value diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

This job description is not designed to cover or contain a comprehensive listing of duties or responsibilities. Tasks may change at any time with or without notice.