Office Services Specialist (VDH03673

Position: Office Services Specialist (VDH03673)
Title:

Office Services Specialist (VDH
03673)

State Role

Title:

Admin and Office Spec II

Hiring Range: $33,048 - $45,069

Pay Band: 2

Agency:
Virginia Department of Health

Location:

BLUE RIDGE-NELSON

Agency Website:(Use the "Apply for this Job" box below).-ridge

Recruitment Type:
General Public - G

Job Duties

The Blue Ridge Health District is seeking to hire an Office Services Specialist for our Nelson County Health Department located in Arrington, VA. We serve the counties of Albemarle, Fluvanna, Greene, Louisa, and Nelson along with the City of Charlottesville.

This position supports Health Services and Environmental Health. Supports Health Services (HS) by performing administrative task for Immunization, Family Planning, STI, TB, Nursing Home Screenings, and WIC. Pull, file and purge records in accordance with State retention schedules, perform typing, data entry, faxing for Nursing staff, EHS and Program Consultants as requested. Obtain diet information from WIC clients and provide low risk nutrition education, collect heights, weight, and capillary blood draw.

Maintain office supplies, postage and copier supplies, pick up, drop off & process mail, including assisting w/mass mailings, assist with mailing and phone appointment reminders, assemble and review client charts for accuracy and completeness, issues program materials as needed, for example, eWIC cards and food benefits. In addition, submit program reports, provide education on program guidelines, services, and use of benefits, verify insurance coverage, collect and enters payments, reconciles cash and receipts, prepare and key deposit.

Supports the environmental health (EH) program by performing admin tasks requiring interpretation and judgement in applying policies, procedures, permit or certificate requirements. Applies EH guidelines to answer citizen inquiries. Accepts sewage disposal & well permit applications, food protection and general environmental program applications and/or plans after verifying compliance with regulations and policies. Schedules site visit, determines fee, writes receipt, coding to applicable fund.

Compiles historical data on well and septic tank installations for construction, researching applicants' property and adjoining properties using files of tax map information and property records at local jurisdiction. As Deputy Registrar for Vital Statistics, serves as contact point for program info for internal and external customers, explaining regulations and requirements for reporting, changing or releasing info. Reviews birth & death certificates for completeness, assigns control numbers, signs certificates;

issues certified copies of certificates to eligible applicants; issues burial transit, disinterment, reinterment permits, in accordance with applicable policies and regulations. Performs administrative tasks unrelated to Vital Records as required. Collecting Rabies information regarding the possible exposure to victim(s) their contact information, the owners, the vets contact information and verifies the animal(s) vaccination status. Coordinate specimen collection and laboratory shipments with courier and lab.

This position will be required to travel within the district to provide support for the other localities.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

* Knowledge of office and administrative principles and practices

* Working knowledge of word processing and spreadsheet software applications

* Ability to interpret and follow established procedures and guidelines

* Ability to communicate effectively with internal and external customers, verbally and in writing

* Considerable skill in the operation of standard office equipment

Additional Considerations

* Experience working in an office setting

* Previous medical office experience (i.e. using online database systems, such as registration, services rendered and/or scheduling appointments.

* Knowledge of Environmental Health processes

* Bilingual in English/Spanish or multilingual

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history…