Administrative Technician

Administrative Technician
- Lugo-McGinness Academy  School Year)

Charlottesville City Schools Lugo-McGinness Academy
- Charlottesville, Virginia Open in Google Maps

Job : 5896885 Final date to receive applications: Posted until filled Re-Posted: Aug 22, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Title: Administrative Technician

Location: Lugo-McGinness Academy

Reports to: School Principal

FLSA Status: Non-Exempt

Summary:

The Administrative Technician is responsible for providing essential administrative, bookkeeping, and technical support to ensure the smooth operation of the school. This position interacts with staff, students, parents, and external agencies while maintaining confidentiality and adhering to school policies. Working under the supervision of the principal.

Essential Functions:

General

• Greet, screen, and assist customers and visitors professionally.
• Responds to and resolves customer-related issues promptly.
• Coordinate onboarding logistics for newly hired employees.
• Establishes and maintains files, often handling confidential and sensitive information .
• Ensure prompt, regular, in-person attendance during standard school hours.
• Maintains and respects the confidentiality of student and school personnel information.
• Respond to inquiries from staff, parents, students, and external agencies to provide information, facilitate communication, or offer direction.
• Performs other duties as assigned by the principal.

Registrar

• Performs enrollment and withdrawal activities within the automated Power School student information system to ensure compliance with financial, legal, state, and federal requirements.
• Maintain accurate student records, including permanent files, attendance, grades, and discipline records.
• Update and organize physical and electronic files for timely access and compliance.

School Operating Budget

• Prepares and enters purchase requisitions, ensuring compliance with school divisions' purchasing policies and procedures.
• Orders various materials and supplies based on purchase orders approved for the schools.
• Receives and verifies that materials and supplies match invoices. Forward the invoice with the purchase order number to Finance for payment.
• Work with teachers and staff to attend conferences. Following the school division policy and procedures before, during, and after the conference.
• Provides support to the Principals in reviewing and understanding financial reports that compare the budget to actual, plus encumbrance for funds available to spend. In addition, provides information on various allocations of funds to the school, i.e. Prevention & Intervention, PALS, Algebra Readiness, etc., to ensure funds are spent according to the Principal's plans.
• Prepare and perform any budget transfers as required to support the spending of the budget.
• Track purchase orders and monitor spending.
• Serves as the school liaison to the Finance Department.

Note: This job description in no way states or implies that these are the only duties to be performed by this employee. The Administrative Technician will be required to perform other duties as assigned by the Principal or appropriate administrator. Charlottesville City Schools reserves the right to update, revise, or change this job description and related duties at any time.

Education and/or

Experience:

Required graduation from high school or equivalent. Considerable experience and progressive responsibility in general clerical work, bookkeeping practices, and student management. Possession of a valid driver’s license.

Knowledge, Skills, and Abilities:

Knowledge

• Understanding of accounting and bookkeeping terminology and practices.
• General knowledge of standard office procedures and equipment.
• Proficiency in business English,…