Administrative Assistant III - Commissioner of Revenue's Office

Administrative Assistant III within the Commissioner of Revenue’s Office performs responsible paraprofessional administrative work in several functional administrative programs, such as customer service, administrative support, accounting and purchasing, data and records management, general human resources support, and procedural development/project support within the office.
Examples of duties include, but are not limited to: coordinating departmental continuing education and certification compliance; assisting with budget monitoring and development; supporting procurement, RFP, and bid processes; maintaining department contracts and vendor relationships; coordinating departmental activities and resources with other City departments; assisting with department-wide processes and special projects; supporting hiring, onboarding, and personnel transactions; and completing payroll time entry and related timekeeping activities.

The preferred hiring range for this position is between $27.62 - $33.95 an hour ($57,449.60 - $70,616.00 annually), with starting pay based on applicable education, experience, and internal equity.

This full-time, non-exempt position offers a comprehensive benefits package, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following leave and retirement benefits:

• Vacation Leave: 3.09 hours accrued bi-weekly (increases with YOS).
• Sick Leave: 4.62 hours accrued bi-weekly, approx. 120 hours per year with no limit on accumulation.
• 13 Paid Observed City Holidays
• 1 Floating Holiday which must be taken during the fiscal year (July 1 - June 30)
• Choice of retirement plan:
  • Defined Benefit Pension Plan:Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary.
  • Defined Contribution 401a Plan:Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.
• Voluntary 457 Deferred Compensation Plan
• Eligibility to purchase prior service credit under the Defined Benefit Plan

The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the “Benefits” tab within this posting or visit the City’s Employee Benefits webpage.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

• Meets, greets, screens in-person and telephone customers and visitors; takes messages or directs visitors appropriately.
• Provides accurate and appropriate information in response to routine, advanced, and complex inquiries with ability to interpret department and City policies and procedures.
• Has an advanced understanding of departmental services/programs and assists with departmental processes. May be responsible for supporting a departmental program or service.
• Assists visitors in completing standard forms; may review them for completeness.
• Follows…