Property Administrator

Description

Denstock Management LLC | Full-time in office position

Help keep luxury apartment communities organized, responsive, and moving forward!

Denstock Management LLC is seeking a Property Administrator to work directly with on-site Property Managers and provide reliable administrative support for day-to-day property operations. This detail-oriented role is for someone who enjoys keeping records accurate, following through on open items, and helping residents and team members receive timely information.

• Monitor designated email queues and follow up with the appropriate manager when an item has gone unanswered for 24 hours.
• Assist with answering incoming calls as needed.
• Support delinquency administration by sending letters, documenting activity, posting authorized late fees, and preparing unlawful detainer paperwork for Property Manager review and filing.
• Review deposit, renewal, move-out reason, renter's insurance, utility, and asset reports; research discrepancies and keep records current.
• Follow up on pending renewal decisions and complete approved month-to-month status updates at month-end.
• Coordinate vendor onboarding and review vendor records and pricing for current information.
• Review open work orders, obtain timeline updates from maintenance, and keep residents informed when service is delayed.
• Complete assigned pre-close and month-end responsibilities accurately and on schedule.

• Strong organization, attention to detail, and the ability to manage multiple recurring deadlines.
• Professional and composed communication with residents, coworkers, and vendors.
• Reliable follow-through and confidence in asking questions or escalating matters that require management action.
• Good judgment, discretion, and respect for confidential information.
• Comfort working independently while staying closely coordinated with the Property Manager and onsite team.
• Working knowledge of Microsoft Outlook, Word, Teams, One Drive, and Excel, along with the ability to learn property management systems.

Schedule Full time, 40 hours per week

Classification Hourly and nonexempt; eligible for overtime in accordance with company policy and applicable law

Work location Corporate office; not eligible for remote work

Reporting relationship Reports to the Director of Operations

We believe that where you work matters.

Denstock Management is a property management company committed to high-quality communities, exceptional service, and a workplace where employees are valued and treated with respect. Because we are a smaller company, every team member plays an important role—and good work gets noticed.

We provide clear expectations, training and support, and opportunities to grow while maintaining high professional standards. We believe in treating our employees, residents, and business partners fairly, taking responsibility when something goes wrong, and following through on our commitments.

If you take pride in doing things well and are looking for a company where you can make a meaningful contribution, we would like to hear from you.

• Company-paid premium for the employee-only high-deductible health plan.
• Generous PTO plan.
• 401(k) retirement plan with company match.
• Company-paid long term disability insurance.
• Optional short term disability insurance.
• Optional accident insurance.
• 11 Paid holidays.
• Employee education assistance.

This position is based at the corporate office in a multifamily residential property environment and regularly uses a computer, telephone, and standard office equipment. The employee may sit or stand for extended periods, climb stairs, bend, reach, file, and occasionally lift or carry up to 20 pounds.…