Procurement Supervisor

Overview

The City’s Procurement Supervisor performs professional administrative and complex technical work related to the procurement of goods, non-professional and professional services, construction, and insurance. Supervises assigned staff. Work is performed under the supervision of and reports to the Procurement Manager.

Preferred hiring amount: $80,556.13 - $98,660.74 annually. Starting offer is based on applicable education, experience, and internal equity.

This full‑time, exempt position offers a comprehensive benefits package, including 13 paid holidays plus one floating holiday, vacation and sick leave, health insurance with employer contribution, employer‑paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities.

Retirement benefits:

• Choice of retirement plan:
  • Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5‑year vesting period and requires an employee contribution of 5% of salary.
  • Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.
• Voluntary 457 Deferred Compensation Plan
• Eligibility to purchase prior service credit under the Defined Benefit Plan

The City of Charlottesville manages its own retirement system and does not participate in VRS; a Portability Agreement is available for eligible employees.

For additional details, please refer to the "Benefits" tab within this posting or visit the City's Employee Benefits webpage.

• Directs the work of assigned procurement and/or warehouse staff.
• Supervises, coaches, trains, motivates, and evaluates the performance of assigned staff; interviews, selects, assigns work, and administers disciplinary action to subordinate employees per established personnel policy and procedures.
• Completes procurement processes using formal and informal methods, from solicitation development to award of contract, for spot and term contract purchases of complex goods, services, construction, and insurance.
• Interprets applicable procurement regulations, rules, procedures, codes and laws for departmental staff and end users.
• Drafts formal contracts when required per the City’s Internal Contracts Management Policy.
• Administers contract processes to include reviewing, evaluating, auditing, and resolving complaints from departments and vendors, and managing contract amendments and contract renewals.
• Recommends to the Procurement Manager updates to the City’s solicitation templates and contract templates based on best practices and/or Code changes.
• Resolves contractual disputes, claims, and terminations; obtains assistance of Procurement Manager or City Attorney’s office as needed.
• Reviews cooperative procurements, sole source and emergency procurements for approval or denial.
• Provides timely, accurate and responsive procurement support to City departments as needed and assists City personnel in planning and scheduling purchases and preparing forecasts for budget purposes.
• Authorizes purchase orders on behalf of City in the absence of the Procurement Manager.
• Supports the SAP Material Management Module Project Team Lead in the development and execution of SAP strategic and operational plans. Coordinates the formalization of SAP operational procedures and documentation for the Materials Management Module.
• Develops, coordinates, and delivers procurement training programs and SAP support for decentralized buyers and vendors.
• Performs cycle count reconciliation and spot audits on warehouse inventory.
• Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
• Regular and reliable attendance.

• Independently manages special projects as assigned.
• Acts as back‑up to Procurement Manager.
• Performs additional duties to support operational requirements as apparent or assigned.