Grants and Contracts Specialist - Radiology and Medical Imaging Research

The Department of Radiology & Medical Imaging within the UVA School of Medicine is seeking two (2) Grants and Contracts Specialists to join our dynamic research teams and greater department. Each Specialist will support either pre‑ or post‑award responsibilities.
These positions may be eligible for flex‑work in a hybrid environment with an option to work remotely for up to 2 days per week. Specialists will be required to report on‑site full time until all onboarding and training has been completed and the candidate is able to work independently.

Specialists are independent contributors supporting either pre‑ or post‑award functions, and should have excellent written, verbal, and interpersonal communication skills. They will be expected to research, analyze, balance, and/or reconcile financial data, requiring strong organizational, analytical, and numerical‑processing abilities. Specialists must be able to handle multiple simultaneous and competing priorities effectively, independently researching process‑related inquiries to provide appropriate direction and resolution.

This position performs responsibilities that support the administration of grants and contracts for the Department. This position is responsible for the processing of proposal or award amendments, communicating with sponsors as needed, and serving as the primary contact for internal and external subcontracts and sponsors. This Specialist will work directly with the Radiology faculty and research support staff to manage the grant submission process.

The preferred candidate will have strong communication skills and be adept at learning new systems. They will work in a fast‑paced, deadline‑driven environment with high volume, requiring excellent time management and organizational skills.

• Prepare and submit grants and contracts through the pre‑award process utilizing both Sponsor and UVA regulations. Follow through to submission to Sponsor.
• Advise faculty on administrative requirements in preparing proposal submissions.
• Prepare, coordinate and review certain administrative proposal elements (biosketches, facilities & resources, etc.) for consistency, accuracy, and completeness.
• Assist with developing budget and budget justification; proofing for inconsistencies to ensure accuracy.
• Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project.
• Work closely with Clinical Research Coordinators to develop and submit complex budgets.
• Coordinate with School of Medicine Office of Grants and Contracts staff to review and adapt proposals.
• Work with the faculty to process all non‑funded agreements, which are often critical to the receipt of future funds for the Department.
• Maintain delegated access and responsibility for all faculty SciENcv accounts, ensuring Biosketches and Other Support documents are current, accurate, and compliant with sponsor requirements.
• Proactively review faculty compliance status and ensure all required trainings, disclosures, and certifications (including FCOI and sponsor‑specific requirements) are current prior to proposal submission to maintain compliance and avoid submission delays.
• Assist with the preparation of the department budget by communicating with faculty to determine the funding probability of pending proposals.
• In addition to the above, other duties may be assigned.

This position plays a crucial role in managing the financial and administrative aspects of the Department of Radiology’s research projects after they have been awarded funding. This Specialist ensures the accuracy of sponsored program expenditures and ensures compliance with federal, state, sponsor, and university rules and regulations. This position prepares and/or certifies account certifications, maintains costing allocations for faculty and research support staff, works with faculty to complete payroll account confirmations (effort reports), and prepares financial reports.

Additionally, they assist with preparing budgets and, in conjunction with the…