Grant Writing Specialist - Dept(s) of Student Health and Wellness, and Emergency Medicine

Grant Writing Specialist

The Departments of Student Health & Wellness (SHW) and Emergency Medicine Research (EMED) are seeking a Grant Writing Specialist to provide administrative support for grant development and related activities for their dynamic research teams, including the Critical Incident Analysis Group (CIAG).

This position may be eligible for flex‑work in a hybrid environment with an option to work remotely for up to 2 days per week. Specialists will be required to report on‑site full time until all onboarding and training have been completed and the candidate can work independently.

The role supports grant development for SHW and EMED, including the CIAG, and contributes to the strategic planning of grant opportunities.

• Lead the preparation of grant applications across all phases—specific aims, research strategy, budget and budget justification, biosketches, letters of support, and all required attachments—for federal, state, and private foundation funding mechanisms.
• Translate scientific concepts from investigators into clear, compelling narratives tailored to sponsor priorities and review criteria.
• Develop and maintain grant timelines and submission checklists; coordinate internal deadlines with UVA Sponsored Programs (SPA), SHW leadership, and CIAG leadership.
• Conduct pre‑submission reviews to ensure responsiveness to program announcements (PAs, RFAs, NOFOs) and compliance with sponsor guidelines.
• Draft and revise resubmission applications incorporating reviewer feedback (summary statements/critiques), with particular attention to structured rebuttals.
• Write contract proposals, cooperative agreement applications, and sub‑award narratives as required.

• Proactively monitor federal and foundation funding landscapes to identify opportunities aligned with both SHW’s and CIAG’s mission, with split focus across SHW (0.60) and EMED (0.40).
• Conduct sponsor research and prepare briefing summaries for SHW and CIAG leadership, including analysis of funding priorities, award history, and competitive landscape.
• Support the development of SHW and CIAG’s multi‑year research development strategy, fostering focused and collaborative research.
• Identify and cultivate partnerships with external investigators, community organizations, and health systems to strengthen grant applications.

• Draft progress reports, continuation applications, and no‑cost extension requests for active awards.
• Support the preparation of annual reports to funders, including narrative sections describing accomplishments, outputs, and challenges.
• Assist with IRB correspondence and research protocol narratives as needed.

• Maintain a grants calendar and pipeline tracker for all SHW and CIAG submissions and active awards.
• Coordinate with UVA’s Office of Sponsored Programs, Office of Research, and departmental research business administrators to ensure timely and compliant submissions.
• Support preparation of manuscripts, white papers, policy briefs, and presentations that grow from funded work.
• Contribute to SHW and CIAG communications, including website content and annual reports, to strengthen the program's public profile and grant credibility.
• Other functions and duties as assigned.

• Grants and Contracts Professional 2
  
  Education:
  
  Associate's degree.
  
  Experience:
  
  At least two years of relevant experience required; a combination of education and experience may be considered in lieu of a degree.
• Grants and Contracts Professional 3
  
  Education:
  
  Bachelor's degree.
  
  Experience:
  
  At least three years of relevant experience required; a combination of education and experience may be considered in lieu of a degree.
• Grants and Contracts Professional 4
  
  Education:
  
  Bachelor's degree.
  
  Experience:
  
  At least five years of relevant grant and contract or research administration experience required; four additional years may be accepted in lieu of a degree.

Physical Demands:
This is primarily a sedentary job involving extensive use of desktop computers. The job occasionally…