Chief of Staff

Description

The Chief of Staff (CoS) to the CEO is a strategic partner who amplifies the CEO's effectiveness and impact across the organization. The CoS manages critical executive priorities, coordinates comprehensive Board governance operations, and serves as the primary liaison between the CEO, Board of Directors, and key stakeholders. The CoS ensures seamless executive operations, drives organizational alignment, and maintains the highest standards of judgment, professionalism, and discretion in a complex, fast-paced environment.

include the following:

• Manage organizational priorities, executive workflows, and strategic initiatives.
• Advise the CEO on critical decisions and organizational developments, providing analysis, recommendations, and proactive counsel.
• Triage and elevate incoming requests and issues, determining appropriate action and delegation based on strategic importance.
• Prepare comprehensive executive briefings, strategic analyses, and decision-ready materials to support the CEO's leadership, meetings, and board engagement.
• Lead and/or support cross-functional initiatives and drive organizational alignment across departments to ensure successful execution of strategic priorities.
• Represent the CEO in senior leadership meetings and external engagements as appropriate and delegated.
• Collaborate with the Administrative team to coordinate executive operations, schedules, and task management.
• Maintain an enterprise-wide view of strategic, operational, reputational, and stakeholder risks to ensure the CEO is appropriately briefed and prepared.
• Support annual organizational planning, strategic plan execution, executive goal setting, and leadership-team accountability.

• Manage all Board and Committee operations, ensuring excellence in meeting coordination, agenda development, materials preparation, and follow-up execution.
• In collaboration with the CEO, the Board Chair, Committee Chairs, and senior leadership, develop annual Board and Committee calendars, agendas, and forward-looking governance priorities.
• Maintain a formal action-item and decision log for Board and Committee meetings to ensure prompt follow-up.
• Manage Board member onboarding and offboarding, ensuring seamless integration and knowledge transfer.
• Manage and administer the Board portal (Diligent), ensuring timely posting, accessibility, and compliance with governance best practices.
• Manage preparation, formatting, and finalization of Board packets and governance materials in partnership with the leadership team.
• Maintain comprehensive governance documentation systems, including minutes, bylaws, policies, compliance records, and strategic planning calendars.
• Ensure Board and Committee operations comply with the Foundation’s bylaws, governance policies, and regulatory requirements.
• Develop and refine governance processes, templates, and operational systems to enhance consistency, efficiency, and Board effectiveness.
• Serve as a trusted connector between the Foundation and the University, helping align executive and Board communications with our mission and service to UVA.

• Plan and execute high-impact Board events, retreats, recognition activities, and strategic meetings.
• Facilitate executive-level communication and relationship building between the Board, CEO, senior leadership, and key stakeholders across the Foundation, University of Virginia community, and external partners
• Translating CEO and Board priorities into clear action plans, ownership, timelines, and follow-through; monitoring progress and elevating risks or decisions requiring executive attention.
• Draft and deliver…